The City Council met in regular session on December 19, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: On motion by Councilman Lorentz, second by Councilman Zehner to approve the Snowhaven Minutes from December 7, 2005 as presented. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to approve Bodiford pay request #7 in the amount of $148,498.46. Motion carried by a unanimous vote of the Council present.
CONSENT AGENDA: Councilwoman Kissinger moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.
A. Approve the applications submitted by the following businesses for pawn, secondhand
and junk store licenses.
Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a/ B & B Bargain Store
B. Approve the Annual Street Finance report and authorize publication (copy attached and
incorporated herein, page 71).
Roll call vote on the motion.
Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
The motion passed.
BILLS: The bills, including Bodiford Pay Request #7 in the amount of $148,498.46 were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 44,602.00
General Fund $ 59,750.08
Street Fund $ 39,588.11
Library Fund $ 2,811.44
Library Memorial Fund $ 557.61
Recreation Fund $ 1,857.63
Snowhaven Fund $ 2,671.73
Medical Insurance Fund $ 13,725.86
Water Fund $466,260.45
Sewer Fund $ 31,261.86
Sanitation Fund $ 35,414.01
MEETING CHANGE: On motion by Councilman Lester, second by Councilman Zehner to change the January meetings to January 3rd and January 23rd due to the holidays. Motion carried by a unanimous vote of the Council present.
BEER LICENSE TRANSFER: On motion by Councilman Lester, second by Councilman Lorentz to approve the beer license transfer for Hawkins Sports Inc d/b/a Rae Brothers. Motion carried by a unanimous vote of the Council present.
NATIONAL FOREST COUNTIES AND SCHOOLS COALITION: The Coalition is working toward protecting the timber dollars support in Western States for schools and rural county communities. On motion by Councilwoman Kissinger, second by Councilman Lester to direct the Mayor to sign the support letter for National Forest Counties and Schools Coalition. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Lester made a motion, second by Councilman Zehner to surplus the 1993 Chevy S10 pickup currently at the Wastewater Plant. Motion carried by a unanimous vote of the Council present.
ARMORY PROPERTY LINES: Public Works Director Gortsema explained that the National Guard has been upgrading the Armory and has done a land survey, only to find that the building is located on State property and the City’s Rodeo Grounds. They would like to adjust their East and Northeast property line to show what they are currently using, by moving their property approximately 20 feet on the East and then dedicating 20 feet on the West back to the City, which is currently the City’s access road to the rodeo grounds. The work will be handled through the State Land Board. Attorney Albers explained that the property is currently deeded as the City owning an undivided half interest in the property. Attorney Albers recommends changing the agreement to read as long as the armory is used for an Armory, the State has the property. If the property would no longer be used as intended, then the property and buildings would revert back to the City. This protects the City from liability issues on the property. Gortsema explained most of the Armories were set up throughout the State in that manner, so that if they pull out, the City would then get the land and property. Gortsema and Albers will contact Clayton Anderson, to discuss changing the agreement and the property lines so a report can be made at the next meeting.
CONTRACTOR LICENSING: Clerk Kennedy explained to the Council that all contractors need to be licensed as of January 1st before they can apply for a building permit. There are certain exemptions, for which licensing is not required. If a contractor continues without a license, it is a misdemeanor criminal offense and should be reported to Attorney Albers. Albers recommends using a warning system for the 1st offense to give them enough time to apply for and receive a license. Albers will do additional research and get back to the Council at the next meeting.
EXECUTIVE SESSION: On motion by Councilman Lester, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (c). A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilwoman Kissinger, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
No action taken.
The meeting adjourned at 8:30 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, December 19, 2005
Monday, December 5, 2005
December 5, 2005 Regular Meeting
The City Council met in regular session on December 5, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent: Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.
The meeting was called to order and the minutes of the November 21st meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing was held on the two proposed ordinances on the makeup of the Planning and Zoning Commission, which reduced the size of the commission from nine to seven members and the Area of Impact representative from two to one member. The change also removed the Council representative and allowed area of impact representatives to live or own property in the area of impact. No public comments were made and the hearing was closed.
ORDINANCE NO. 793
(Ordinance No. 793 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville amending Section 10-9-6 of the Grangeville Municipal code providing for an amendment relating to the number of members on the Planning and Zoning Commission; providing for an amendment of the number of members that would represent the County and changing the requirement of County residents from those who actually reside within the area of City Impact to those owning property within the Area of City Impact or both; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
On motion by Councilman Lester, second by Councilman Lorentz that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
On motion by Councilwoman DeHaas, second by Councilman Lester, that the rules be suspended, that the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall declared Ordinance No. 793 duly approved and adopted.
ORDINANCE NO. 794
(Ordinance No. 794 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville amending Section 2-1-1 of the Grangeville Municipal Code to modify the number of members on the Planning and Zoning Commission from nine voting members to seven voting members; modifying the makeup of the Planning and Zoning Commission and deleting from the voting membership a City Council member; continuing the cross reference to the amended representation within the area of City Impact pursuant to a modified Section 10-9-6 of the Grangeville Municipal code; providing for the repeal of ordinances of parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman DeHaas Yes
The motion passed.
On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, that the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman DeHaas Yes
The motion passed. Mayor Vanderwall declared Ordinance No. 794 duly approved and adopted.
VISITORS: Kathy Parsells was present, along with Barb Duncan, Brad and Cathy Wassmuth and Patty Cox to relate concerns they have about the subdivision at the end of 10th Street. They are concerned with the increased traffic on the gravel street, the increased amount of sewage that will be produced and whether the size of the line on Hall Street can handle the increase. Their last concern is how the drainage on the lot will be routed.
Public Works Director Gortsema explained that he has not received a preliminary plat yet. Once received, the technical review committee will look at plans and determine if the sewer lines need to be upgraded and how the lot will be drained. Cathy Wassmuth stated that they already have water or sewer leaks on the line on 10th already, so will the problems be fixed before the subdivision is completed. The water lines on 10th will be replaced in the water project so it depends on which will get done first. Gortsema also explained that 10th Street has a 60’ right of way and that the gravel street may not lie directly in the center of the right of way. A surveyor would have to say where property lines are actually located.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 127 calls for service. There were 107 cases written, 21 misdemeanor arrests, 2 felony arrests, 41 citations, 19 written warnings issued, 2 dogs and 2 cats impounded. The Police and Animal Control Report for November 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for November 2005 was presented and it was reported that the department repaired 6 leaks (173 year to date) and installed no new service. The last leak fixed on the North side was Sept 8th so maybe the water project is working.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Library Board Minutes from November 17, 2005 as presented and to appoint Betty Spicklemire and Carol Kinzer to terms expiring 2011 and 2007 respectively. Motion carried by a unanimous vote of the Council present.
Councilman Walker notified the Council and Mayor that he has talked to Jeff Scott and Jeff has agreed to serve on the Planning and Zoning Commission if appointed.
Councilman Lester asked to have Attorney Albers report on the City Zone lines on South Florence for the next meeting.
GRANGEVILLE TRANSIT MIX: Public Works Director Gortsema received a complaint from Pat Webb who lives close to Grangeville Transit Mix. Grangeville Transit is operating a rock crusher on their property on North Meadow which causes a lot of noise and dust. Gortsema found out their property the rock crusher is located on is in Zone B which doesn’t allow any rock crushing. The transit mix is a nonconforming use since it was there probably before zoning was created. Gortsema visited with Attorney Albers and Albers currently has a conflict since he is representing Grangeville Transit in another lawsuit. Albers recommended to go with Joe Wright to have him write a letter to let Grangeville Transit know rock crushing is not an allowed use in Resident Zone B. Rock crushing is not allowed even in the industrial zone. Mayor Vanderwall talked to Albers after Gortsema and Albers said he could handle the correspondence but if it goes to litigation, the City would need to appoint a different attorney. On motion by Councilman Walker, second by Councilman Lester to direct Attorney Albers to send Grangeville Transit a letter, informing them that they are in violation of the ordinance and that the City has had a complaint on the rock crushing operation. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Zehner to surplus an old cook stove from Snowhaven. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:15 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent: Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers was absent.
The meeting was called to order and the minutes of the November 21st meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: A public hearing was held on the two proposed ordinances on the makeup of the Planning and Zoning Commission, which reduced the size of the commission from nine to seven members and the Area of Impact representative from two to one member. The change also removed the Council representative and allowed area of impact representatives to live or own property in the area of impact. No public comments were made and the hearing was closed.
ORDINANCE NO. 793
(Ordinance No. 793 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville amending Section 10-9-6 of the Grangeville Municipal code providing for an amendment relating to the number of members on the Planning and Zoning Commission; providing for an amendment of the number of members that would represent the County and changing the requirement of County residents from those who actually reside within the area of City Impact to those owning property within the Area of City Impact or both; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
On motion by Councilman Lester, second by Councilman Lorentz that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
On motion by Councilwoman DeHaas, second by Councilman Lester, that the rules be suspended, that the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall declared Ordinance No. 793 duly approved and adopted.
ORDINANCE NO. 794
(Ordinance No. 794 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville amending Section 2-1-1 of the Grangeville Municipal Code to modify the number of members on the Planning and Zoning Commission from nine voting members to seven voting members; modifying the makeup of the Planning and Zoning Commission and deleting from the voting membership a City Council member; continuing the cross reference to the amended representation within the area of City Impact pursuant to a modified Section 10-9-6 of the Grangeville Municipal code; providing for the repeal of ordinances of parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman DeHaas Yes
The motion passed.
On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, that the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner Yes
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman DeHaas Yes
The motion passed. Mayor Vanderwall declared Ordinance No. 794 duly approved and adopted.
VISITORS: Kathy Parsells was present, along with Barb Duncan, Brad and Cathy Wassmuth and Patty Cox to relate concerns they have about the subdivision at the end of 10th Street. They are concerned with the increased traffic on the gravel street, the increased amount of sewage that will be produced and whether the size of the line on Hall Street can handle the increase. Their last concern is how the drainage on the lot will be routed.
Public Works Director Gortsema explained that he has not received a preliminary plat yet. Once received, the technical review committee will look at plans and determine if the sewer lines need to be upgraded and how the lot will be drained. Cathy Wassmuth stated that they already have water or sewer leaks on the line on 10th already, so will the problems be fixed before the subdivision is completed. The water lines on 10th will be replaced in the water project so it depends on which will get done first. Gortsema also explained that 10th Street has a 60’ right of way and that the gravel street may not lie directly in the center of the right of way. A surveyor would have to say where property lines are actually located.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 127 calls for service. There were 107 cases written, 21 misdemeanor arrests, 2 felony arrests, 41 citations, 19 written warnings issued, 2 dogs and 2 cats impounded. The Police and Animal Control Report for November 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for November 2005 was presented and it was reported that the department repaired 6 leaks (173 year to date) and installed no new service. The last leak fixed on the North side was Sept 8th so maybe the water project is working.
On motion by Councilman Lorentz, second by Councilman Lester to accept the Library Board Minutes from November 17, 2005 as presented and to appoint Betty Spicklemire and Carol Kinzer to terms expiring 2011 and 2007 respectively. Motion carried by a unanimous vote of the Council present.
Councilman Walker notified the Council and Mayor that he has talked to Jeff Scott and Jeff has agreed to serve on the Planning and Zoning Commission if appointed.
Councilman Lester asked to have Attorney Albers report on the City Zone lines on South Florence for the next meeting.
GRANGEVILLE TRANSIT MIX: Public Works Director Gortsema received a complaint from Pat Webb who lives close to Grangeville Transit Mix. Grangeville Transit is operating a rock crusher on their property on North Meadow which causes a lot of noise and dust. Gortsema found out their property the rock crusher is located on is in Zone B which doesn’t allow any rock crushing. The transit mix is a nonconforming use since it was there probably before zoning was created. Gortsema visited with Attorney Albers and Albers currently has a conflict since he is representing Grangeville Transit in another lawsuit. Albers recommended to go with Joe Wright to have him write a letter to let Grangeville Transit know rock crushing is not an allowed use in Resident Zone B. Rock crushing is not allowed even in the industrial zone. Mayor Vanderwall talked to Albers after Gortsema and Albers said he could handle the correspondence but if it goes to litigation, the City would need to appoint a different attorney. On motion by Councilman Walker, second by Councilman Lester to direct Attorney Albers to send Grangeville Transit a letter, informing them that they are in violation of the ordinance and that the City has had a complaint on the rock crushing operation. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Zehner to surplus an old cook stove from Snowhaven. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:15 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 21, 2005
November 21, 2005 Regular Meeting
The City Council met in regular session on November 21, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 7th regular meeting and November 10th special meeting were approved as presented by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
VISITORS: Doug Hohman was present with concerns about the crosswalk and speed limit sign by C&C Express. Doug would like to see the 35 mile an hour sign moved to the East side of the crosswalk. Chief Sedam explained that because Main Street is a State highway, the request would need to go through the State and the State engineer would do a traffic survey prior to making changes. Councilwoman Kissinger felt it was great that Doug came in and would like to see the Council proceed with the process with the State. Chief Sedam was asked to contact the State to see if the speed limit could be reduced. Chief Sedam will report back to the Council at the next meeting.
Lowell Williams was present to ask what type of improvements would be required on 10th Street when he completes his subdivision. The subdivision as submitted as a pre-application has 5 lots with a cul-de-sac. Lowell would like to know what type and extent of improvements may need to be made to 10th Street. Attorney Albers explained that because 10th Street is not part of the dedication, he is only required to curb, gutter and otherwise improve the street in his subdivision unless other requirements are necessary for drainage. It was suggested for Lowell to see if the neighbors on 10th Street would be interested in participating in the cost of paving the street. Lowell also asked and Attorney Albers explained how a LID is created.
COMMITTEE REPORTS: It is estimated that Bodiford is 51% complete with the water project and 53% of the scheduled duration has been used. Everything is in service and ready for winter shut down. The Contractor completed all “punch list” items as requested by the City of Grangeville prior to the winter shut down. They are tentatively planning to come back in mid to late March.
On motion by Councilwoman Kissinger, second by Councilman Lester to approve Bodiford pay request #6 in the amount of $221,033.41. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lorentz, second by Councilman Lester to approve the Snowhaven Minutes from October 5, 2005 and November 2, 2005 as presented. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that the Swimming Pool had net revenue of $1,634.25 for the summer of 2005. The recreation committee met with Clerk Kennedy and pool manager Lynda Allen and it was recommended to have patrons prepay for swim lessons prior to May 1st. This would allow better scheduling of lesson classes. Councilwoman DeHaas and the Council felt it was an excellent idea to have patrons prepay.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 65,216.23
General Fund $ 75,921.79
Street Fund $ 25,109.80
Library Fund $ 4,228.43
Library Memorial Fund $ 817.41
Recreation Fund $ 3,826.61
Snowhaven Fund $ 324.01
Medical Insurance Fund $ 12,938.81
Water Fund $348,243.14
Sewer Fund $ 29,873.35
Sanitation Fund $ 37,108.58
POOL DONATION: On motion by Councilman Walker, second by Councilman Zehner to donate a punch card to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
WASTEWATER FACILITY PLAN: Public Works Director Gortsema gave the Council a quick overview of the Wastewater Facility Plan Meeting that occurred on November 18th with J-U-B Engineers. J-U-B has listed basic tasks for the plan and then has detailed out what would be completed. For the 2006 year, most of the work will be done with the collection system. In May, flow meters will be installed to see where infiltration is occurring throughout the system. On the Wastewater Plant, the operation of the plant currently will be evaluated. J-U-B felt the mixers that were recently installed have and will continue to make a large difference. At this time, the City is waiting for final numbers on phosphorus limits and temperature requirements. Because the City doesn’t have a final permit, not much work will be focused on major plant changes involving phosphorus or temperature. A belt press was suggested as a way to solve solid problems. Post Falls may have a used belt press available in the near future. The bad news is that DEQ had probes in Three-Mile Creek all summer and for some reason no data on temperature was recorded.
VOLUNTEER REVIEWER: Wilmer Seaver submitted a final report of building permits reviewed during 2005, with a total of 39 applications between January 1st and November 12th. Public Works Director Gortsema has taken over the review of applications.
SIDEWALK WAVER REQUEST: On motion by Councilman Walker, second by Councilman Lester to grant an indefinite sidewalk waiver to Jean Castle at 320 E North 4th Street. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:20 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 7th regular meeting and November 10th special meeting were approved as presented by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
VISITORS: Doug Hohman was present with concerns about the crosswalk and speed limit sign by C&C Express. Doug would like to see the 35 mile an hour sign moved to the East side of the crosswalk. Chief Sedam explained that because Main Street is a State highway, the request would need to go through the State and the State engineer would do a traffic survey prior to making changes. Councilwoman Kissinger felt it was great that Doug came in and would like to see the Council proceed with the process with the State. Chief Sedam was asked to contact the State to see if the speed limit could be reduced. Chief Sedam will report back to the Council at the next meeting.
Lowell Williams was present to ask what type of improvements would be required on 10th Street when he completes his subdivision. The subdivision as submitted as a pre-application has 5 lots with a cul-de-sac. Lowell would like to know what type and extent of improvements may need to be made to 10th Street. Attorney Albers explained that because 10th Street is not part of the dedication, he is only required to curb, gutter and otherwise improve the street in his subdivision unless other requirements are necessary for drainage. It was suggested for Lowell to see if the neighbors on 10th Street would be interested in participating in the cost of paving the street. Lowell also asked and Attorney Albers explained how a LID is created.
COMMITTEE REPORTS: It is estimated that Bodiford is 51% complete with the water project and 53% of the scheduled duration has been used. Everything is in service and ready for winter shut down. The Contractor completed all “punch list” items as requested by the City of Grangeville prior to the winter shut down. They are tentatively planning to come back in mid to late March.
On motion by Councilwoman Kissinger, second by Councilman Lester to approve Bodiford pay request #6 in the amount of $221,033.41. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lorentz, second by Councilman Lester to approve the Snowhaven Minutes from October 5, 2005 and November 2, 2005 as presented. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that the Swimming Pool had net revenue of $1,634.25 for the summer of 2005. The recreation committee met with Clerk Kennedy and pool manager Lynda Allen and it was recommended to have patrons prepay for swim lessons prior to May 1st. This would allow better scheduling of lesson classes. Councilwoman DeHaas and the Council felt it was an excellent idea to have patrons prepay.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 65,216.23
General Fund $ 75,921.79
Street Fund $ 25,109.80
Library Fund $ 4,228.43
Library Memorial Fund $ 817.41
Recreation Fund $ 3,826.61
Snowhaven Fund $ 324.01
Medical Insurance Fund $ 12,938.81
Water Fund $348,243.14
Sewer Fund $ 29,873.35
Sanitation Fund $ 37,108.58
POOL DONATION: On motion by Councilman Walker, second by Councilman Zehner to donate a punch card to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
WASTEWATER FACILITY PLAN: Public Works Director Gortsema gave the Council a quick overview of the Wastewater Facility Plan Meeting that occurred on November 18th with J-U-B Engineers. J-U-B has listed basic tasks for the plan and then has detailed out what would be completed. For the 2006 year, most of the work will be done with the collection system. In May, flow meters will be installed to see where infiltration is occurring throughout the system. On the Wastewater Plant, the operation of the plant currently will be evaluated. J-U-B felt the mixers that were recently installed have and will continue to make a large difference. At this time, the City is waiting for final numbers on phosphorus limits and temperature requirements. Because the City doesn’t have a final permit, not much work will be focused on major plant changes involving phosphorus or temperature. A belt press was suggested as a way to solve solid problems. Post Falls may have a used belt press available in the near future. The bad news is that DEQ had probes in Three-Mile Creek all summer and for some reason no data on temperature was recorded.
VOLUNTEER REVIEWER: Wilmer Seaver submitted a final report of building permits reviewed during 2005, with a total of 39 applications between January 1st and November 12th. Public Works Director Gortsema has taken over the review of applications.
SIDEWALK WAVER REQUEST: On motion by Councilman Walker, second by Councilman Lester to grant an indefinite sidewalk waiver to Jean Castle at 320 E North 4th Street. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:20 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Thursday, November 10, 2005
November 10, 2005 Special Meeting
The City Council met in special session on November 10, 2005 at 12:00 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employee present was Clerk Kennedy.
The meeting was called to order. At this time the Mayor and Councilmembers canvassed the votes of the November 8th election and from said returns it appeared that the following received the number of votes set opposite the name for the office designated: to WIT:
MAYOR – 4 YEAR TERM
Terry Vanderwall 191
COUNCILMEMBER – 4 YEAR TERM
Delbert R. Houger 68
Wes Lester 161
Bruce H. Walker 154
COUNCILMEMBER – 2 YEAR TERM
Brian Lorentz 178
It is hereby declared that Terry Vanderwall was duly elected as Mayor for a four (4) year term, Delbert R. Houger, Wes Lester, Bruce H. Walker were duly elected as Councilmembers for a four (4) year term and Brian Lorentz was duly elected as Councilmember for a two (2) year term.
The meeting adjourned at 12:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employee present was Clerk Kennedy.
The meeting was called to order. At this time the Mayor and Councilmembers canvassed the votes of the November 8th election and from said returns it appeared that the following received the number of votes set opposite the name for the office designated: to WIT:
MAYOR – 4 YEAR TERM
Terry Vanderwall 191
COUNCILMEMBER – 4 YEAR TERM
Delbert R. Houger 68
Wes Lester 161
Bruce H. Walker 154
COUNCILMEMBER – 2 YEAR TERM
Brian Lorentz 178
It is hereby declared that Terry Vanderwall was duly elected as Mayor for a four (4) year term, Delbert R. Houger, Wes Lester, Bruce H. Walker were duly elected as Councilmembers for a four (4) year term and Brian Lorentz was duly elected as Councilmember for a two (2) year term.
The meeting adjourned at 12:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 7, 2005
November 7, 2005 Regular Meeting
The City Council met in regular session on November 7, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent:
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 17th meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Ruth Oie and Annelle Urbahn of the Grangeville Merchants were present to voice their concerns to the Council about the condition of the bricks along Main Street. They have been getting complaints from customers based upon the condition of the bricks located in the sidewalk. A lot of bricks are sinking and they would like to know who is responsible for fixing them. They also asked about cementing the bricks in permanently instead of using sand. Public Works Director Gortsema explained that there is compacted gravel, then sand instead of concrete so water could drain without cracking the cement. Councilman Walker stated that the brick project originally started with the Downtown Revitalization Committee and continued from there. The sidewalk maintenance belongs to the property owner and if someone would get hurt, the property owner is held liable with the City being secondary. Councilman Lester felt that the problem would be ongoing as long as bricks are present in the sidewalk. Ruth asked if the bricks could be cemented in, instead of set with sand. Gortsema explained that cement wasn’t used originally because as water got trapped, the cement might crack or break. It was asked what would happen if the bricks were removed and placed at Heritage Square. The consensus on removing the bricks was that if the trough was filled with cement it would look horrible and then there would be problems with the cement shifting as the weather changed. It was suggested that a little annual maintenance by the property owners would probably be the best solution.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 127 cases written, 38 misdemeanor arrests, 5 felony arrests, 60 citations, 24 written warnings issued, 6 dogs and 10 cats impounded. The Police and Animal Control Report for October 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for October 2005 was presented and it was reported that the department repaired 7 leaks (167 year to date) and installed one new service.
Water Project: Public Works Director Gortsema explained that one pipe laying crew will be moving out the end of this week. The other crew will stay until they finish up the areas where the pavement has been milled. The service crew will work as long as they can and Poe is supposed to be here Wednesday to prep all the trenches so they are done before winter. Mike Curtiss and Mike Sturdevant are getting a prioritized list on what the City would like to have done before Bodiford leaves for the winter. Gortsema believes the intent is to have all the services connected and streets patched before winter.
PLANNING AND ZONING COMMISSION MAKEUP: At the morning County Commissioner meeting, two council members met with the County on the area of impact, with Joe Wright representing the City. The County seems to be in agreement with modifying the ordinance to have one area of impact representative and to allow those residents that own property in the area of impact to also serve as a representative. Councilwoman DeHaas felt the County was in agreement and they would proceed with a public hearing after the City adopted the ordinance revisions. The public hearing on the change to the planning and zoning commission will be held at the December 5th meeting.
REVIEWER OF PERMITS: Mayor Vanderwall explained that the Council has discussed having a city staff member fill the position of reviewer and would like Public Works Gortsema to fill the position. On motion by Councilman Walker, second by Councilman Lester to change the reviewer from a Planning and Zoning member to City Staff member Gortsema, effective immediately. Motion carried by a unanimous vote of the Council present.
ICRMP RENEWAL: On motion by Councilman Lester, second by Councilman Zehner to authorize the Mayor and Clerk to sign the ICRMP renewal in the amount of $47,662.00. Motion carried by a unanimous vote of the Council present.
CANVASS THE VOTES: On motion by Councilman Lester, second by Councilman Lorentz to set November 10th at 12:00 p.m. to canvass the votes. Motion carried by a unanimous vote of the Council present.
ADMINISTRATOR FOR SUBDIVISION: Lowell and Jodi Williams submitted a pre-application for a subdivision to be accessed off South 10th Street. Councilman Zehner made a motion, second by Councilman Lester to appoint Public Works Director Gortsema as the administrator for the subdivision pre-application submitted by Lowell and Jodi Williams. Motion carried by a unanimous vote of the Council present.
TORT CLAIM SUBMITTED BY RONALD PHILLIPS: The tort claim was submitted to ICRMP for review. Councilman Walker made a motion, second by Councilman Lorentz to deny the tort claim submitted by Ronald Phillips of the Camas Café. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Walker to surplus the Library broken equipment, a dell monitor and canon printer. Motion carried by a unanimous vote of the Council present.
WAGON RIDES: Chief Sedam explained that Wagons Ho will be in Grangeville to provide wagon rides for three Fridays and two Saturdays during the month of December to view Christmas decorations. They have provided a certificate of insurance and would like permission to load and unload passengers on Main Street in front of Heritage Square. On motion by Councilman Walker, second by Councilwoman DeHaas to allow Wagons Ho to use the parking area as described by Chief Sedam. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Council received copies of the Idaho Community Trees Brochure, RC & D Minutes from September 22nd and a Corridor Study Steering Committee Letter.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent:
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 17th meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Ruth Oie and Annelle Urbahn of the Grangeville Merchants were present to voice their concerns to the Council about the condition of the bricks along Main Street. They have been getting complaints from customers based upon the condition of the bricks located in the sidewalk. A lot of bricks are sinking and they would like to know who is responsible for fixing them. They also asked about cementing the bricks in permanently instead of using sand. Public Works Director Gortsema explained that there is compacted gravel, then sand instead of concrete so water could drain without cracking the cement. Councilman Walker stated that the brick project originally started with the Downtown Revitalization Committee and continued from there. The sidewalk maintenance belongs to the property owner and if someone would get hurt, the property owner is held liable with the City being secondary. Councilman Lester felt that the problem would be ongoing as long as bricks are present in the sidewalk. Ruth asked if the bricks could be cemented in, instead of set with sand. Gortsema explained that cement wasn’t used originally because as water got trapped, the cement might crack or break. It was asked what would happen if the bricks were removed and placed at Heritage Square. The consensus on removing the bricks was that if the trough was filled with cement it would look horrible and then there would be problems with the cement shifting as the weather changed. It was suggested that a little annual maintenance by the property owners would probably be the best solution.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 127 cases written, 38 misdemeanor arrests, 5 felony arrests, 60 citations, 24 written warnings issued, 6 dogs and 10 cats impounded. The Police and Animal Control Report for October 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for October 2005 was presented and it was reported that the department repaired 7 leaks (167 year to date) and installed one new service.
Water Project: Public Works Director Gortsema explained that one pipe laying crew will be moving out the end of this week. The other crew will stay until they finish up the areas where the pavement has been milled. The service crew will work as long as they can and Poe is supposed to be here Wednesday to prep all the trenches so they are done before winter. Mike Curtiss and Mike Sturdevant are getting a prioritized list on what the City would like to have done before Bodiford leaves for the winter. Gortsema believes the intent is to have all the services connected and streets patched before winter.
PLANNING AND ZONING COMMISSION MAKEUP: At the morning County Commissioner meeting, two council members met with the County on the area of impact, with Joe Wright representing the City. The County seems to be in agreement with modifying the ordinance to have one area of impact representative and to allow those residents that own property in the area of impact to also serve as a representative. Councilwoman DeHaas felt the County was in agreement and they would proceed with a public hearing after the City adopted the ordinance revisions. The public hearing on the change to the planning and zoning commission will be held at the December 5th meeting.
REVIEWER OF PERMITS: Mayor Vanderwall explained that the Council has discussed having a city staff member fill the position of reviewer and would like Public Works Gortsema to fill the position. On motion by Councilman Walker, second by Councilman Lester to change the reviewer from a Planning and Zoning member to City Staff member Gortsema, effective immediately. Motion carried by a unanimous vote of the Council present.
ICRMP RENEWAL: On motion by Councilman Lester, second by Councilman Zehner to authorize the Mayor and Clerk to sign the ICRMP renewal in the amount of $47,662.00. Motion carried by a unanimous vote of the Council present.
CANVASS THE VOTES: On motion by Councilman Lester, second by Councilman Lorentz to set November 10th at 12:00 p.m. to canvass the votes. Motion carried by a unanimous vote of the Council present.
ADMINISTRATOR FOR SUBDIVISION: Lowell and Jodi Williams submitted a pre-application for a subdivision to be accessed off South 10th Street. Councilman Zehner made a motion, second by Councilman Lester to appoint Public Works Director Gortsema as the administrator for the subdivision pre-application submitted by Lowell and Jodi Williams. Motion carried by a unanimous vote of the Council present.
TORT CLAIM SUBMITTED BY RONALD PHILLIPS: The tort claim was submitted to ICRMP for review. Councilman Walker made a motion, second by Councilman Lorentz to deny the tort claim submitted by Ronald Phillips of the Camas Café. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Walker to surplus the Library broken equipment, a dell monitor and canon printer. Motion carried by a unanimous vote of the Council present.
WAGON RIDES: Chief Sedam explained that Wagons Ho will be in Grangeville to provide wagon rides for three Fridays and two Saturdays during the month of December to view Christmas decorations. They have provided a certificate of insurance and would like permission to load and unload passengers on Main Street in front of Heritage Square. On motion by Councilman Walker, second by Councilwoman DeHaas to allow Wagons Ho to use the parking area as described by Chief Sedam. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Council received copies of the Idaho Community Trees Brochure, RC & D Minutes from September 22nd and a Corridor Study Steering Committee Letter.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 17, 2005
October 17, 2005 Regular Meeting
The City Council met in regular session on October 17, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
President Walker presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Councilmember absent:
Georgia DeHaas
Mayor Vanderwall
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 3rd regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: Ordinance #792 was read for those in attendance. No comments were heard and the hearing was declared closed.
ORDINANCE NO. 792
(Ordinance No. 792 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROHIBITING THE USE ON ANY PERMANENT BASIS OF SHIPPING CONTAINERS OR ENCLOSED CARGO VAN TRAILERS FOR STORAGE IN YARD OR OTHERWISE ON REAL PROPERTY OPEN TO THE PUBLIC VIEW IN ZONE A, ZONE B AND THE BUSINESS DISTRICT OF ZONE C; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR INJUNCTIVE RELIEF FOR VIOLATION OF THIS ORDINANCE.
On motion by Councilwoman Kissinger, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. Councilman Lorentz was still opposed since he didn’t feel this would really be an issue. Most people aren’t going to spend the money to purchase one. He felt the one on Idaho Street looks a lot nicer than a lot of storage units in town and they are far from the most unsightly things in town. A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz No
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 792 duly approved and adopted.
COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford pay request #5 in the amount of $94,194.46 subject to engineer approval. Motion carried by a unanimous vote of the Council present. Public Works Director Gortsema stated that as of October 14th the water project is approximately 33% complete. After the end of this week the North side should be about cleaned up and work is progressing on the south side.
ORDINANCE NO. 791
(Ordinance No. 791 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE FORMULA FOR BASIC SEWER RATES WITHIN THE CITY; DESCRIBING A METHOD OF BILLING RESIDENTIAL SINGLE FACILITY, MULTIPLE FACILITY, AND COMMERCIAL UNITS WITHIN THE CITY; REPEALING CERTAIN LANGUAGE RELATING TO A 150% THRESHOLD FOR SEWER BILLINGS; INCLUDING A 100 CUBIC FOOT INCREMENT BILLING SYSTEM FOR SEWER RATES BASED UPON WATER USAGE; RETAINING BASIC DEFINITIONS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lester, second by Councilman Lorentz that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. (First reading passed October 3, 2005) A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 791 duly approved and adopted.
On motion by Councilman Lester, second by Councilman Zehner to approve the Summary of Ordinance #791. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 790
(Ordinance No. 790 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; DEFINING USAGE RATE AS ESTABLISHED PURSUANT TO THE AMENDMENT OF ORDINANCE 8-5-3 AT THE CURRENT TIME; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Zehner, second by Councilwoman Kissinger that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. (First reading passed September 19, 2005) A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 790 duly approved and adopted.
UNLOADING TRUCKS ON MAIN STREET: Chief Sedam explained that he has watched trucks unloading on Main Street in the last two weeks and it appears to be just three or four that park in the turning lane of the street to unload, while UPS parks where ever they can. The Chief doesn’t see it as a problem since the number is so small, but he would like guidance on how to proceed. Councilman Lester felt that when trucks are parked in the downtown area to unload, they should park in the turning lane in the middle of the block and not at the street intersection. If possible, they should use the parking lot or the alley. Chief Sedam suggested drafting a letter that his officers can give out to delivery trucks that are blocking the traffic, which would ask the drivers to use the turn lane for parking or the parking lot or alley if available. The council was in agreement with Chief’s suggestion.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 39,034.89
General Fund $ 48,842.08
Street Fund $ 20,353.59
Library Fund $ 3,506.34
Recreation Fund $ 6,986.47
Snowhaven Fund $ 180.34
Medical Insurance Fund $ 14,523.56
Water Fund $228,575.54
Sewer Fund $ 73,171.84
Sanitation Fund $ 38,939.54
ELECTION CLERKS AND JUDGES: The Clerk Kennedy appointed the following judges and clerks for the November 8, 2005 election.
Precinct No. Judge Clerks
1 & 2 Charlene Schumacher Billie Sue Stephens & Juanita Seay
3 Chloe McCulley Patsy Hazelbaker & Jeannette Lester
4 & 5 Janice Inghram Carol Kinzer & Betty Spicklemire
Councilwoman Kissinger asked Clerk Kennedy to make sure the election officials count the tallies correctly, due to problems in the last couple elections. Councilman Zehner made a motion, second by Councilman Lester to accept the Clerks appointments for election judges and clerks. Motion carried by a unanimous vote of the Council present.
TONNAGE REPORTS: Councilman Walker asked the Clerk to check the contract to determine when the tonnage reports are due to the Council, whether quarterly or monthly. On motion by Councilman Lester, second by Councilwoman Kissinger to accept the tonnage reports for January 2005 through August 2005. Motion carried by a unanimous vote of the Council present.
P & Z RESIGNATION: Councilman Zehner made a motion, second by Councilman Lorentz to accept the resignation effective October 1, 2005 as submitted by Glenn Edwards. Motion carried by a unanimous vote of the council present.
P & Z APPOINTMENT: On motion by Councilman Zehner, second by Councilman Lester to appoint Darcie Bentley to a three year P & Z term expiring on October 17, 2008. Motion carried by a unanimous vote of the Council present.
POOL DONATION: On motion by Councilwoman Kissinger, second by Councilman Lester to donate a pool family pass to the Grangeville Extracurricular Activity Fundraiser in November. Motion carried by a unanimous vote of the Council present.
PUBLIC WORKS ROOF: The public works roof was damaged in a storm in July. The quotes we have from two different contractors show that the current roof will need to be replaced in 4 to 5 years. ICRMP has stated that they will pay for $7,750.00 which is the quote submitted by All Weather Roofing for the repair of the roof, with no warranty. A complete roof replacement is $13,200.00, which would have a 5 year labor and 12 year manufacture warranty. ICRMP wouldn’t pay for a temporary repair that the second contractor proposed. Gortsema felt it may be in the best interest of the City to replace the entire roof now and have the City pay the additional $5,450.00 which would give the City the warranty on the roof. On motion by Councilman Lester, second by Councilman Lorentz to authorize Public Works Director Gortsema to have All Weather Roofing Company replace the entire roof but to first check on the 15 yr warranty. Motion carried by a unanimous vote of the Council present.
P & Z DISCUSSION: After discussion with Attorney Albers, Clerk Kennedy brought up a few changes that need to be made to the Planning and Zoning Commission and possible different solutions. Due to a possible conflict of interest the Council representative should be removed from P & Z and the volunteer reviewer for building, conditional use and variance applications should not be a P & Z member. The Council can determine the size of P & Z as long as it is between 3 and 12 members or the Council can decide to serve as the Commission without a separate body. If the size of the Commission is reduced to 7 or 5, then the number of area of impact representatives may be able to be reduced from two to one. Councilwoman Kissinger likes to receive the input of other citizens and read their reasoning, so she doesn’t want to do away with P&Z. Councilman Lester felt it was important to have area of impact representatives. Councilman Zehner felt that two members could be dropped and the commission could still function. It was then discussed reducing the commission to seven members and one area of impact representative. If the County was willing to change the area of impact requirement to allow people to serve if they owned property in the area of impact then the Council felt they should stay at two. Paul Eimers was present for discussion and stated that nine is a better number if your people show up, but if they don’t then they cripple the quorum. The Council plans to talk to the commissioners before drafting an ordinance.
The Council asked Attorney Albers to see if the City could be scheduled at the October 31st County Commissioner meeting to ask if the area of impact representative could also be a person that owned property in the area of impact. Attorney Albers should notify Council members when this is set up so they can attend the Commissioner meeting.
It was also discussed that the reviewer should not be a member of the Commission. The Council felt that the reviewer should be a city staff member, but would like to discuss it further at a workshop.
The meeting adjourned at 9:00 P.M.
_____________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
President Walker presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Councilmember absent:
Georgia DeHaas
Mayor Vanderwall
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 3rd regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: Ordinance #792 was read for those in attendance. No comments were heard and the hearing was declared closed.
ORDINANCE NO. 792
(Ordinance No. 792 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROHIBITING THE USE ON ANY PERMANENT BASIS OF SHIPPING CONTAINERS OR ENCLOSED CARGO VAN TRAILERS FOR STORAGE IN YARD OR OTHERWISE ON REAL PROPERTY OPEN TO THE PUBLIC VIEW IN ZONE A, ZONE B AND THE BUSINESS DISTRICT OF ZONE C; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR INJUNCTIVE RELIEF FOR VIOLATION OF THIS ORDINANCE.
On motion by Councilwoman Kissinger, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. Councilman Lorentz was still opposed since he didn’t feel this would really be an issue. Most people aren’t going to spend the money to purchase one. He felt the one on Idaho Street looks a lot nicer than a lot of storage units in town and they are far from the most unsightly things in town. A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz No
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 792 duly approved and adopted.
COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford pay request #5 in the amount of $94,194.46 subject to engineer approval. Motion carried by a unanimous vote of the Council present. Public Works Director Gortsema stated that as of October 14th the water project is approximately 33% complete. After the end of this week the North side should be about cleaned up and work is progressing on the south side.
ORDINANCE NO. 791
(Ordinance No. 791 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE FORMULA FOR BASIC SEWER RATES WITHIN THE CITY; DESCRIBING A METHOD OF BILLING RESIDENTIAL SINGLE FACILITY, MULTIPLE FACILITY, AND COMMERCIAL UNITS WITHIN THE CITY; REPEALING CERTAIN LANGUAGE RELATING TO A 150% THRESHOLD FOR SEWER BILLINGS; INCLUDING A 100 CUBIC FOOT INCREMENT BILLING SYSTEM FOR SEWER RATES BASED UPON WATER USAGE; RETAINING BASIC DEFINITIONS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Lester, second by Councilman Lorentz that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. (First reading passed October 3, 2005) A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 791 duly approved and adopted.
On motion by Councilman Lester, second by Councilman Zehner to approve the Summary of Ordinance #791. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 790
(Ordinance No. 790 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; DEFINING USAGE RATE AS ESTABLISHED PURSUANT TO THE AMENDMENT OF ORDINANCE 8-5-3 AT THE CURRENT TIME; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
On motion by Councilman Zehner, second by Councilwoman Kissinger that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. (First reading passed September 19, 2005) A roll call vote was duly taken with the following results:
Councilwoman Kissinger Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker declared Ordinance No. 790 duly approved and adopted.
UNLOADING TRUCKS ON MAIN STREET: Chief Sedam explained that he has watched trucks unloading on Main Street in the last two weeks and it appears to be just three or four that park in the turning lane of the street to unload, while UPS parks where ever they can. The Chief doesn’t see it as a problem since the number is so small, but he would like guidance on how to proceed. Councilman Lester felt that when trucks are parked in the downtown area to unload, they should park in the turning lane in the middle of the block and not at the street intersection. If possible, they should use the parking lot or the alley. Chief Sedam suggested drafting a letter that his officers can give out to delivery trucks that are blocking the traffic, which would ask the drivers to use the turn lane for parking or the parking lot or alley if available. The council was in agreement with Chief’s suggestion.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 39,034.89
General Fund $ 48,842.08
Street Fund $ 20,353.59
Library Fund $ 3,506.34
Recreation Fund $ 6,986.47
Snowhaven Fund $ 180.34
Medical Insurance Fund $ 14,523.56
Water Fund $228,575.54
Sewer Fund $ 73,171.84
Sanitation Fund $ 38,939.54
ELECTION CLERKS AND JUDGES: The Clerk Kennedy appointed the following judges and clerks for the November 8, 2005 election.
Precinct No. Judge Clerks
1 & 2 Charlene Schumacher Billie Sue Stephens & Juanita Seay
3 Chloe McCulley Patsy Hazelbaker & Jeannette Lester
4 & 5 Janice Inghram Carol Kinzer & Betty Spicklemire
Councilwoman Kissinger asked Clerk Kennedy to make sure the election officials count the tallies correctly, due to problems in the last couple elections. Councilman Zehner made a motion, second by Councilman Lester to accept the Clerks appointments for election judges and clerks. Motion carried by a unanimous vote of the Council present.
TONNAGE REPORTS: Councilman Walker asked the Clerk to check the contract to determine when the tonnage reports are due to the Council, whether quarterly or monthly. On motion by Councilman Lester, second by Councilwoman Kissinger to accept the tonnage reports for January 2005 through August 2005. Motion carried by a unanimous vote of the Council present.
P & Z RESIGNATION: Councilman Zehner made a motion, second by Councilman Lorentz to accept the resignation effective October 1, 2005 as submitted by Glenn Edwards. Motion carried by a unanimous vote of the council present.
P & Z APPOINTMENT: On motion by Councilman Zehner, second by Councilman Lester to appoint Darcie Bentley to a three year P & Z term expiring on October 17, 2008. Motion carried by a unanimous vote of the Council present.
POOL DONATION: On motion by Councilwoman Kissinger, second by Councilman Lester to donate a pool family pass to the Grangeville Extracurricular Activity Fundraiser in November. Motion carried by a unanimous vote of the Council present.
PUBLIC WORKS ROOF: The public works roof was damaged in a storm in July. The quotes we have from two different contractors show that the current roof will need to be replaced in 4 to 5 years. ICRMP has stated that they will pay for $7,750.00 which is the quote submitted by All Weather Roofing for the repair of the roof, with no warranty. A complete roof replacement is $13,200.00, which would have a 5 year labor and 12 year manufacture warranty. ICRMP wouldn’t pay for a temporary repair that the second contractor proposed. Gortsema felt it may be in the best interest of the City to replace the entire roof now and have the City pay the additional $5,450.00 which would give the City the warranty on the roof. On motion by Councilman Lester, second by Councilman Lorentz to authorize Public Works Director Gortsema to have All Weather Roofing Company replace the entire roof but to first check on the 15 yr warranty. Motion carried by a unanimous vote of the Council present.
P & Z DISCUSSION: After discussion with Attorney Albers, Clerk Kennedy brought up a few changes that need to be made to the Planning and Zoning Commission and possible different solutions. Due to a possible conflict of interest the Council representative should be removed from P & Z and the volunteer reviewer for building, conditional use and variance applications should not be a P & Z member. The Council can determine the size of P & Z as long as it is between 3 and 12 members or the Council can decide to serve as the Commission without a separate body. If the size of the Commission is reduced to 7 or 5, then the number of area of impact representatives may be able to be reduced from two to one. Councilwoman Kissinger likes to receive the input of other citizens and read their reasoning, so she doesn’t want to do away with P&Z. Councilman Lester felt it was important to have area of impact representatives. Councilman Zehner felt that two members could be dropped and the commission could still function. It was then discussed reducing the commission to seven members and one area of impact representative. If the County was willing to change the area of impact requirement to allow people to serve if they owned property in the area of impact then the Council felt they should stay at two. Paul Eimers was present for discussion and stated that nine is a better number if your people show up, but if they don’t then they cripple the quorum. The Council plans to talk to the commissioners before drafting an ordinance.
The Council asked Attorney Albers to see if the City could be scheduled at the October 31st County Commissioner meeting to ask if the area of impact representative could also be a person that owned property in the area of impact. Attorney Albers should notify Council members when this is set up so they can attend the Commissioner meeting.
It was also discussed that the reviewer should not be a member of the Commission. The Council felt that the reviewer should be a city staff member, but would like to discuss it further at a workshop.
The meeting adjourned at 9:00 P.M.
_____________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 3, 2005
October 3, 2005 Regular Meeting
The City Council met in regular session on October 3, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 19th meeting were approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 121 cases written, 33 misdemeanor arrests, 0 felony arrests, 70 citations, 7 written warnings issued, 4 dogs and 2 cats impounded. The Police and Animal Control Report for September 2005 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Water Leak report for September 2005 was presented and it was reported that the department repaired 15 leaks (160 year to date) and installed four new services.
Water Project: As of today, services are being completed on Nez Perce Street which will complete all the services on the North side. The only remaining section is to tie in the line on Nez Perce at Mill Street and Nez Perce at Meadow. The line to the airport will be completed when the vault is delivered and installed. Poe Asphalt will be up next week to complete the paving on the North side.
The sewer project is completed. Atlas has completed all the work on the punch list, although Poe Asphalt has a small amount of patch work to complete.
On motion by Councilman Zehner, second by Councilman Lester to accept the Library Board Minutes from September 22, 2005. Motion carried by a unanimous vote of the Council present.
Councilman Walker explained the discussion that occurred between the Snowhaven Expansion Committee and the City Council last week. The Expansion Committee would like the Council to allow them to find out land values of various City properties in the Snowhaven and Watershed area through an informal appraisal process for a possible future land swap for Snowhaven expansion. Councilman Lester explained that when the situation was originally proposed, Snowhaven was going to lease land from Prairie Land and Timber and the City and now that has changed to a possible land trade. Councilman Walker felt the Council should consider whether they would be interested in trading the land in the future. If not, then they should tell the Expansion Committee now. Councilman Lester made a motion, second by Councilman Zehner to let the Expansion Committee know that the City isn’t interested in trading property for Snowhaven unless it’s the Snowhaven property for future expansion of the hill. Motion carried by a unanimous vote of the Council present.
SEWER REVISION ORDINANCE: Attorney Albers read the first reading of Ordinance No. 791 and explained that once adopted, Ordinance No. 790, to increase sewer rates would be discussed. Both ordinances will be addressed at the October 17th meeting.
ORDINANCE NO. 791
(Ordinance No. 791 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE FORMULA FOR BASIC SEWER RATES WITHIN THE CITY; DESCRIBING A METHOD OF BILLING RESIDENTIAL SINGLE FACILITY, MULTIPLE FACILITY, AND COMMERCIAL UNITS WITHIN THE CITY; REPEALING CERTAIN LANGUAGE RELATING TO A 150% THRESHOLD FOR SEWER BILLINGS; INCLUDING A 100 CUBIC FOOT INCREMENT BILLING SYSTEM FOR SEWER RATES BASED UPON WATER USAGE; RETAINING BASIC DEFINITIONS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
Councilman Lester made a motion, second by Councilman Lorentz that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
WRITE OFF: Councilman Lester stated the write offs have increased the last three years and will probably continue to do so. Councilman Walker responded that the write off amount is low compared to the total revenue collected. On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of “non-collectible” accounts in the amount of $1,335.39. Motion carried by a unanimous vote of the Council present.
ICCTFOA CONFERENCE: Clerk Kennedy reported one change for the Council to consider after attending the conference. It is recommended that the Council representative for Planning and Zoning be removed from the Commission due to the possibility of exparte communications. An ordinance revision would be necessary to change the make up of the commission.
POLLING PLACES FOR THE GENERAL ELECTION: Clerk Kennedy informed the Council that the polls will be open on November 8, 2005 from noon until 8:00 p.m. at the following polling places:
First and Section Precinct: Grangeville Centennial Library
Third, Fourth and Fifth Precinct: Council Chambers of City Hall
UTILITY BILL AND BUDGET WINDOWS UPDATE: On motion by Councilman Lester, second by Councilman Zehner to authorize the city clerk to purchase the windows based utility billing and budget software updates for City Hall. Motion carried by a unanimous vote of the Council present.
NEW WATER VEHICLE: Public Works Director Gortsema explained that the Idaho bid law changed and now allows him to buy a vehicle for $25,000.00 or less without receiving bids. This new vehicle will replace the vehicle Mike Curtiss currently drives. The vehicle will then be moved to the WWTP and a WWTP vehicle will be sold. On motion by Councilman Lester, second by Councilman Lorentz authorizing the Public Works Director to purchase a pickup for the water department. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Chief Sedam had State Trooper Brower talk to him about a citizen complaint of trucks parking on Main Street to unload. Chief Sedam will compile a list of trucks on Main Street for the next meeting.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 19th meeting were approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 121 cases written, 33 misdemeanor arrests, 0 felony arrests, 70 citations, 7 written warnings issued, 4 dogs and 2 cats impounded. The Police and Animal Control Report for September 2005 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Water Leak report for September 2005 was presented and it was reported that the department repaired 15 leaks (160 year to date) and installed four new services.
Water Project: As of today, services are being completed on Nez Perce Street which will complete all the services on the North side. The only remaining section is to tie in the line on Nez Perce at Mill Street and Nez Perce at Meadow. The line to the airport will be completed when the vault is delivered and installed. Poe Asphalt will be up next week to complete the paving on the North side.
The sewer project is completed. Atlas has completed all the work on the punch list, although Poe Asphalt has a small amount of patch work to complete.
On motion by Councilman Zehner, second by Councilman Lester to accept the Library Board Minutes from September 22, 2005. Motion carried by a unanimous vote of the Council present.
Councilman Walker explained the discussion that occurred between the Snowhaven Expansion Committee and the City Council last week. The Expansion Committee would like the Council to allow them to find out land values of various City properties in the Snowhaven and Watershed area through an informal appraisal process for a possible future land swap for Snowhaven expansion. Councilman Lester explained that when the situation was originally proposed, Snowhaven was going to lease land from Prairie Land and Timber and the City and now that has changed to a possible land trade. Councilman Walker felt the Council should consider whether they would be interested in trading the land in the future. If not, then they should tell the Expansion Committee now. Councilman Lester made a motion, second by Councilman Zehner to let the Expansion Committee know that the City isn’t interested in trading property for Snowhaven unless it’s the Snowhaven property for future expansion of the hill. Motion carried by a unanimous vote of the Council present.
SEWER REVISION ORDINANCE: Attorney Albers read the first reading of Ordinance No. 791 and explained that once adopted, Ordinance No. 790, to increase sewer rates would be discussed. Both ordinances will be addressed at the October 17th meeting.
ORDINANCE NO. 791
(Ordinance No. 791 in its entirety on file in the City’s Ordinance File)
AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE FORMULA FOR BASIC SEWER RATES WITHIN THE CITY; DESCRIBING A METHOD OF BILLING RESIDENTIAL SINGLE FACILITY, MULTIPLE FACILITY, AND COMMERCIAL UNITS WITHIN THE CITY; REPEALING CERTAIN LANGUAGE RELATING TO A 150% THRESHOLD FOR SEWER BILLINGS; INCLUDING A 100 CUBIC FOOT INCREMENT BILLING SYSTEM FOR SEWER RATES BASED UPON WATER USAGE; RETAINING BASIC DEFINITIONS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.
Councilman Lester made a motion, second by Councilman Lorentz that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
WRITE OFF: Councilman Lester stated the write offs have increased the last three years and will probably continue to do so. Councilman Walker responded that the write off amount is low compared to the total revenue collected. On motion by Councilman Lester, second by Councilman Lorentz to approve the write-off of “non-collectible” accounts in the amount of $1,335.39. Motion carried by a unanimous vote of the Council present.
ICCTFOA CONFERENCE: Clerk Kennedy reported one change for the Council to consider after attending the conference. It is recommended that the Council representative for Planning and Zoning be removed from the Commission due to the possibility of exparte communications. An ordinance revision would be necessary to change the make up of the commission.
POLLING PLACES FOR THE GENERAL ELECTION: Clerk Kennedy informed the Council that the polls will be open on November 8, 2005 from noon until 8:00 p.m. at the following polling places:
First and Section Precinct: Grangeville Centennial Library
Third, Fourth and Fifth Precinct: Council Chambers of City Hall
UTILITY BILL AND BUDGET WINDOWS UPDATE: On motion by Councilman Lester, second by Councilman Zehner to authorize the city clerk to purchase the windows based utility billing and budget software updates for City Hall. Motion carried by a unanimous vote of the Council present.
NEW WATER VEHICLE: Public Works Director Gortsema explained that the Idaho bid law changed and now allows him to buy a vehicle for $25,000.00 or less without receiving bids. This new vehicle will replace the vehicle Mike Curtiss currently drives. The vehicle will then be moved to the WWTP and a WWTP vehicle will be sold. On motion by Councilman Lester, second by Councilman Lorentz authorizing the Public Works Director to purchase a pickup for the water department. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Chief Sedam had State Trooper Brower talk to him about a citizen complaint of trucks parking on Main Street to unload. Chief Sedam will compile a list of trucks on Main Street for the next meeting.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, September 19, 2005
September 19, 2005 Regular Meeting
The City Council met in regular session on September 19, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
President Walker presided:
Councilmembers present:
James Zehner
Brian Lorentz
Georgia DeHaas
Wes Lester
Mayor and Councilmember absent: Jane Kissinger
Mayor Vanderwall
City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: John Insull and Mark Willig presented a proposal to the Council to change the current Library hours. They would like to see the library hours change from 12 Noon to 6:00 p.m. Monday – Friday to the following:
Tuesday and Thursday: 12 Noon to 8 p.m.
Monday, Wednesday & Friday: 12 Noon to 6 p.m.
Saturday: 10:00 a.m. to 2:00 p.m
They would like to see the extra hours be accomplished by having volunteers work at the library and they would both be willing to be volunteers. It was explained that the library hours were just shortened as of November 2004 because not many people were coming after 6:00 p.m. Years ago, the library used to be open on Saturdays and it was the same situation of being open without customers. With new privacy laws, volunteers are not able to access the computer system, so the proposal would cost more in wages. President Walker recommended that Mr. Insull attend the Library Board Meeting on September 22nd to talk to them about the proposal.
Holly Cotton was present as a member of the Alice Whitman Chapter of the National Society of the Daughters of the American Revolution asking the Council to proclaim September 17th – 23rd as Constitution Week. Councilman Walker then read a Constitution Week proclamation. On motion by Councilwoman DeHaas, second by Councilman Lorentz to make a proclamation establishing September 17th - 23rd as Constitution Week.
COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford pay request #4 in the amount of $184,918.46. Motion carried by a unanimous vote of the Council present.
The Sewer Project is almost complete. The walk thru was last week and the contractor has a punch list to complete. A motion was made by Councilman Lester, second by Councilman Zehner to approve Atlas Pay Request #2 in the amount of $87,308.01
Councilman Zehner made a motion, second by Councilman Lorentz to accept the Planning and Zoning minutes of September 13, 2005 as presented and to have the City Clerk create a folder for future comprehensive plan ideas. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Minutes of September 14, 2005 as presented. Motion carried by a unanimous vote of the Council present.
DISPATCH AGREEMENT WITH THE COUNTY: A motion was made by Councilman Lester, second by Councilwoman DeHaas to authorize the Mayor and City Clerk to sign the dispatch agreement with the County. Motion carried by a unanimous vote of the Council present.
BILLS: The bills, including Atlas Pay Request #2 in the amount of $87,308.01, were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 44,787.04
General Fund $ 51,650.70
Street Fund $ 16,027.49
Library Fund $ 7,102.88
Recreation Fund $ 16,365.51
Snowhaven Fund $ 115.67
Medical Insurance Fund $ 16,719.38
Water Fund $ 89,639.17
Sewer Fund $108,503.26
Sanitation Fund $ 36,716.55
SIDEWALK WAIVER REQUESTS: On motion by Councilman Lester, second by Councilman Lorentz to grant an indefinite sidewalk waiver to Tom Cassill Jr. at 910 Crooks Street. Motion carried by a unanimous vote of the Council present.
CONTROL ENGINEERS RETAINAGE: A motion was made by Councilman Zehner, second by Councilman Lester to release the retainage owed to Control Engineers in the amount of $2,006.00. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 789
(Ordinance No. 789 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing for the amendment of Section 8-5-5 of the municipal code of the City of Grangeville relating to meter rates for water, both inside and outside the City limits; establishing a bulk rate for water and continuing the existing costs for delinquent bills and demand rates; providing for the ordinance becoming effective upon its passage, approval, and publication; and, providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
On motion by Councilwoman DeHaas, second by Councilman Lester, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker then declared Ordinance No. 789 duly approved and adopted.
ORDINANCE NO. 790
(Ordinance No. 790 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing for the amendment of Section 8-5-3-1 of the Municipal code of the City of Grangeville relating to sewer rates; providing for increase in sewer rates and increasing the rates outside the city limits of the City of Grangeville; defining usage rate as established pursuant to the amendment of Ordinance 8-5-3 at the current time; providing for the retention of the remainder of Section 8-5-3; providing for the publication; and, providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. The Ordinance will be discussed at the October 3rd meeting in conjunction with a revised sewer ordinance.
FINDINGS OF FACTS AND CONCLUSIONS OF LAW AND ORDER-UHLENKOTT AT 722 CUNNINGHAM: Clerk Kennedy reported that she talked to Jack Rayne and he researched the building records from 2002 to current and Chris Lamont was not a certified building inspector.
Attorney Albers read the findings of facts to the City Council and asked that they add or delete anything that wasn’t in the record at the public hearing. Councilman Walker asked to have added when Ryan admitted his building was a dangerous building as it is in it’s current condition. On motion by Councilman Lester, second by Councilman Zehner to approve the findings of facts and conclusions of law and order declaring the building of Ryan & Heather Uhlenkott at 722 Cunningham a dangerous building. Motion carried by a unanimous vote of the Council present. A copy of the findings will be delivered to Ryan and Heather Uhlenkott by the Sheriff’s office.
SHIPPING CONTAINER ORDINANCE: Attorney Albers recommends having an additional public hearing before the City Council, therefore this ordinance would be discussed at the 2nd meeting in October. Councilman Lester made a motion, second by Councilman Zehner to postpone the shipping container ordinance until October 17th to allow for another public hearing. Motion carried by a unanimous vote of the Council present.
TORT CLAIM: A tort claim was received by Vance and Joellen Schmaus in the amount of $100,000.00 in conjunction with the accident that occurred on June 27, 2005 between Joellen Schmaus and a City dump truck. Councilman Zehner made a motion, second by Councilman Lester to acknowledge receipt of the tort claim and forward it to ICRMP. Motion carried by a unanimous vote of the Council present. Attorney Albers explained that if no action is taken within 90 days the claim is denied.
WATER BOND FEES: Councilman Lester made a motion, second by Councilman Lorentz to have Attorney Albers draft an ordinance that would make everyone pay the $15.00 bond fee whether or not their water account is active. Councilman Zehner would rather see a reconnection charge than all accounts paying $15.00 whether the account was active or not. The motion was withdrawn by Councilman Lester until the City Clerk can get additional information on billing non active accounts.
ITEMS TO NOTE: Copies of the RC&D Minutes of August 25, 2005 were presented to the Council.
The meeting adjourned at 9:10 P.M.
_____________________________________
Bruce Walker - President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
President Walker presided:
Councilmembers present:
James Zehner
Brian Lorentz
Georgia DeHaas
Wes Lester
Mayor and Councilmember absent: Jane Kissinger
Mayor Vanderwall
City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 6th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: John Insull and Mark Willig presented a proposal to the Council to change the current Library hours. They would like to see the library hours change from 12 Noon to 6:00 p.m. Monday – Friday to the following:
Tuesday and Thursday: 12 Noon to 8 p.m.
Monday, Wednesday & Friday: 12 Noon to 6 p.m.
Saturday: 10:00 a.m. to 2:00 p.m
They would like to see the extra hours be accomplished by having volunteers work at the library and they would both be willing to be volunteers. It was explained that the library hours were just shortened as of November 2004 because not many people were coming after 6:00 p.m. Years ago, the library used to be open on Saturdays and it was the same situation of being open without customers. With new privacy laws, volunteers are not able to access the computer system, so the proposal would cost more in wages. President Walker recommended that Mr. Insull attend the Library Board Meeting on September 22nd to talk to them about the proposal.
Holly Cotton was present as a member of the Alice Whitman Chapter of the National Society of the Daughters of the American Revolution asking the Council to proclaim September 17th – 23rd as Constitution Week. Councilman Walker then read a Constitution Week proclamation. On motion by Councilwoman DeHaas, second by Councilman Lorentz to make a proclamation establishing September 17th - 23rd as Constitution Week.
COMMITTEE REPORTS: On motion by Councilman Lester, second by Councilman Zehner to approve Bodiford pay request #4 in the amount of $184,918.46. Motion carried by a unanimous vote of the Council present.
The Sewer Project is almost complete. The walk thru was last week and the contractor has a punch list to complete. A motion was made by Councilman Lester, second by Councilman Zehner to approve Atlas Pay Request #2 in the amount of $87,308.01
Councilman Zehner made a motion, second by Councilman Lorentz to accept the Planning and Zoning minutes of September 13, 2005 as presented and to have the City Clerk create a folder for future comprehensive plan ideas. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to accept the Snowhaven Minutes of September 14, 2005 as presented. Motion carried by a unanimous vote of the Council present.
DISPATCH AGREEMENT WITH THE COUNTY: A motion was made by Councilman Lester, second by Councilwoman DeHaas to authorize the Mayor and City Clerk to sign the dispatch agreement with the County. Motion carried by a unanimous vote of the Council present.
BILLS: The bills, including Atlas Pay Request #2 in the amount of $87,308.01, were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 44,787.04
General Fund $ 51,650.70
Street Fund $ 16,027.49
Library Fund $ 7,102.88
Recreation Fund $ 16,365.51
Snowhaven Fund $ 115.67
Medical Insurance Fund $ 16,719.38
Water Fund $ 89,639.17
Sewer Fund $108,503.26
Sanitation Fund $ 36,716.55
SIDEWALK WAIVER REQUESTS: On motion by Councilman Lester, second by Councilman Lorentz to grant an indefinite sidewalk waiver to Tom Cassill Jr. at 910 Crooks Street. Motion carried by a unanimous vote of the Council present.
CONTROL ENGINEERS RETAINAGE: A motion was made by Councilman Zehner, second by Councilman Lester to release the retainage owed to Control Engineers in the amount of $2,006.00. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 789
(Ordinance No. 789 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing for the amendment of Section 8-5-5 of the municipal code of the City of Grangeville relating to meter rates for water, both inside and outside the City limits; establishing a bulk rate for water and continuing the existing costs for delinquent bills and demand rates; providing for the ordinance becoming effective upon its passage, approval, and publication; and, providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed.
On motion by Councilwoman DeHaas, second by Councilman Lester, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. President Walker then declared Ordinance No. 789 duly approved and adopted.
ORDINANCE NO. 790
(Ordinance No. 790 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing for the amendment of Section 8-5-3-1 of the Municipal code of the City of Grangeville relating to sewer rates; providing for increase in sewer rates and increasing the rates outside the city limits of the City of Grangeville; defining usage rate as established pursuant to the amendment of Ordinance 8-5-3 at the current time; providing for the retention of the remainder of Section 8-5-3; providing for the publication; and, providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
The motion passed. The Ordinance will be discussed at the October 3rd meeting in conjunction with a revised sewer ordinance.
FINDINGS OF FACTS AND CONCLUSIONS OF LAW AND ORDER-UHLENKOTT AT 722 CUNNINGHAM: Clerk Kennedy reported that she talked to Jack Rayne and he researched the building records from 2002 to current and Chris Lamont was not a certified building inspector.
Attorney Albers read the findings of facts to the City Council and asked that they add or delete anything that wasn’t in the record at the public hearing. Councilman Walker asked to have added when Ryan admitted his building was a dangerous building as it is in it’s current condition. On motion by Councilman Lester, second by Councilman Zehner to approve the findings of facts and conclusions of law and order declaring the building of Ryan & Heather Uhlenkott at 722 Cunningham a dangerous building. Motion carried by a unanimous vote of the Council present. A copy of the findings will be delivered to Ryan and Heather Uhlenkott by the Sheriff’s office.
SHIPPING CONTAINER ORDINANCE: Attorney Albers recommends having an additional public hearing before the City Council, therefore this ordinance would be discussed at the 2nd meeting in October. Councilman Lester made a motion, second by Councilman Zehner to postpone the shipping container ordinance until October 17th to allow for another public hearing. Motion carried by a unanimous vote of the Council present.
TORT CLAIM: A tort claim was received by Vance and Joellen Schmaus in the amount of $100,000.00 in conjunction with the accident that occurred on June 27, 2005 between Joellen Schmaus and a City dump truck. Councilman Zehner made a motion, second by Councilman Lester to acknowledge receipt of the tort claim and forward it to ICRMP. Motion carried by a unanimous vote of the Council present. Attorney Albers explained that if no action is taken within 90 days the claim is denied.
WATER BOND FEES: Councilman Lester made a motion, second by Councilman Lorentz to have Attorney Albers draft an ordinance that would make everyone pay the $15.00 bond fee whether or not their water account is active. Councilman Zehner would rather see a reconnection charge than all accounts paying $15.00 whether the account was active or not. The motion was withdrawn by Councilman Lester until the City Clerk can get additional information on billing non active accounts.
ITEMS TO NOTE: Copies of the RC&D Minutes of August 25, 2005 were presented to the Council.
The meeting adjourned at 9:10 P.M.
_____________________________________
Bruce Walker - President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Tuesday, September 6, 2005
September 6, 2005 Regular Meeting
The City Council met in regular session on September 6, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
Jane Kissinger
Georgia DeHaas
Councilmember Absent:
James Zehner
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 15th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON UHLENKOTT: The City Council held a public hearing on Ryan Uhlenkott’s house located at 722 Cunningham, in accordance with Title 4 Chapter 6 with relation to dangerous building. Attorney Albers read the letter dated July 20, 2005 which invited Ryan to a public hearing scheduled for August 1st in which Ryan would show cause why the structure should not be repaired, vacated, or demolished in accordance with the provisions of Title 4 Chapter 6 and various Building Codes adopted by the City. Attorney Albers explained that the hearing was later reschedule for this meeting. He then read various letters sent between the City and Ryan, as contained in the file as maintained by the City Clerk.
Ryan felt there were four different codes that were referenced during the time he was told his building was a dangerous building. He felt that the building inspector has still not shown where it states that the entire building would need to be repaired and brought up to code, including structure, wiring and plumbing. Ryan would like to repair the foundation, the back portion of building (electrical and floor), fix the walls and the side and be done. Ryan felt that he is not being treated equally and that what he is being told to do is unfair. Chris Lamont, a building inspector in Clearwater County before he decided to go to law school had written a letter dated June 1, 2005 that stated he didn’t feel that the entire structure needed to be repaired but just certain sections. Councilwoman Kissinger stated that it’s been months since Ryan first came in and set a deadline for himself of May 1, 2005 and nothing has been done.
Steve Meshishnek explained that everything that has been done has been documented in the file retained by the City Clerk. Steve read some of the letters that were provided by himself, Jack Rayne and Dan Tackett. The structure has undergone numerous inspections, including a fire inspection and a further inspection by Jack Rayne, Building Bureau Chief. The foundation of the house isn’t a legal foundation as referred to in the letter dated in December of 2004. Councilman Walker asked if it was correct that at this time there is no building permit, so the dangerous building code is applicable. However, if Ryan takes out a permit then the International Building Codes would then apply, including plumbing and electrical. Steve responded that Councilman Walker’s comments were accurate. According to Steve, if a permit was taken out, an adequate foundation to support the load based on floor joist would be needed, along with a foundation wall, a new floor system, probably a new electrical panel and new wiring in structure and new plumbing throughout the structure. As far as the fire code, the chimney would need to be fixed or replaced (refer to the letter from the Fire Chief dated July 7, 2005). Councilwoman Kissinger asked Ryan why he wouldn’t let the fire inspector in to inspect the house when asked. Ryan stated he didn’t feel it was pertinent at the time. Councilwoman Kissinger asked what Ryan’s plans were for the house. Ryan stated that he wants to fix up the house and rent it. He wanted to know why he has to upgrade the wiring on the entire building when no one else is required to. Ryan also stated it is typical to bring the new structure up to date, which he will do of the addition on the back, but he doesn’t want or feel he needs to bring the entire structure up to the new code. Councilman Walker asked if Chris Lamont could get the City a copy of his certification and any reports that he completed.
Attorney Albers explained to the Council that they now need to determine whether Ryan had shown cause why the building should not be torn down. The Council has the discretion of whether they want to enforce the dangerous building code or give him time to supply more information. Councilman Walker stated that even if Ryan wanted to repair the building he would be required to comply with the dangerous building code immediately and then after that is completed then a building permit would need to be done for remodeling. Ryan felt he’s not being represented correctly and would like to bring other people in to provide testimony. Councilman Walker explained that the hearing was for that testimony and now it is a little too late for him to want to bring other people. Mayor Vanderwall declared the hearing closed.
Councilman Walker stated that the Council needs to abide by the experts that have stated the building is a dangerous building, as Ryan also stated earlier in the hearing. Councilwoman Kissinger felt that the Council has been patient with Ryan and regrets there has been misunderstandings, but various inspectors have looked at it and agree that it is a dangerous building. The City has had two expert opinions state that it is dangerous and the Council needs to go forward with findings of fact. On motion by Councilwoman Kissinger, second by Councilman Lester to sustain the findings of the building inspectors concerning the house at 722 and proceed with findings of fact. Motion carried by a unanimous vote of the Council present. Attorney Albers will prepare findings of fact and submit them to the Council at the next meeting.
PUBLIC HEARING ON THE BUDGET: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2005 – September 30, 2006. Mayor Vanderwall also asked for any comments on the approximate 6% increase in water rates, 28% increase in sewer rates, a 2.8% increase in garbage rates and a 33% increase in bulk water. A new charge for bulk water was also proposed, creating a $50.00 set up fee for any entity that wants a remote hookup through a fire hydrant. There being no comments or objections the hearing was declared over and the following Ordinance was read.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
Jane Kissinger
Georgia DeHaas
Councilmember Absent:
James Zehner
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 15th meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON UHLENKOTT: The City Council held a public hearing on Ryan Uhlenkott’s house located at 722 Cunningham, in accordance with Title 4 Chapter 6 with relation to dangerous building. Attorney Albers read the letter dated July 20, 2005 which invited Ryan to a public hearing scheduled for August 1st in which Ryan would show cause why the structure should not be repaired, vacated, or demolished in accordance with the provisions of Title 4 Chapter 6 and various Building Codes adopted by the City. Attorney Albers explained that the hearing was later reschedule for this meeting. He then read various letters sent between the City and Ryan, as contained in the file as maintained by the City Clerk.
Ryan felt there were four different codes that were referenced during the time he was told his building was a dangerous building. He felt that the building inspector has still not shown where it states that the entire building would need to be repaired and brought up to code, including structure, wiring and plumbing. Ryan would like to repair the foundation, the back portion of building (electrical and floor), fix the walls and the side and be done. Ryan felt that he is not being treated equally and that what he is being told to do is unfair. Chris Lamont, a building inspector in Clearwater County before he decided to go to law school had written a letter dated June 1, 2005 that stated he didn’t feel that the entire structure needed to be repaired but just certain sections. Councilwoman Kissinger stated that it’s been months since Ryan first came in and set a deadline for himself of May 1, 2005 and nothing has been done.
Steve Meshishnek explained that everything that has been done has been documented in the file retained by the City Clerk. Steve read some of the letters that were provided by himself, Jack Rayne and Dan Tackett. The structure has undergone numerous inspections, including a fire inspection and a further inspection by Jack Rayne, Building Bureau Chief. The foundation of the house isn’t a legal foundation as referred to in the letter dated in December of 2004. Councilman Walker asked if it was correct that at this time there is no building permit, so the dangerous building code is applicable. However, if Ryan takes out a permit then the International Building Codes would then apply, including plumbing and electrical. Steve responded that Councilman Walker’s comments were accurate. According to Steve, if a permit was taken out, an adequate foundation to support the load based on floor joist would be needed, along with a foundation wall, a new floor system, probably a new electrical panel and new wiring in structure and new plumbing throughout the structure. As far as the fire code, the chimney would need to be fixed or replaced (refer to the letter from the Fire Chief dated July 7, 2005). Councilwoman Kissinger asked Ryan why he wouldn’t let the fire inspector in to inspect the house when asked. Ryan stated he didn’t feel it was pertinent at the time. Councilwoman Kissinger asked what Ryan’s plans were for the house. Ryan stated that he wants to fix up the house and rent it. He wanted to know why he has to upgrade the wiring on the entire building when no one else is required to. Ryan also stated it is typical to bring the new structure up to date, which he will do of the addition on the back, but he doesn’t want or feel he needs to bring the entire structure up to the new code. Councilman Walker asked if Chris Lamont could get the City a copy of his certification and any reports that he completed.
Attorney Albers explained to the Council that they now need to determine whether Ryan had shown cause why the building should not be torn down. The Council has the discretion of whether they want to enforce the dangerous building code or give him time to supply more information. Councilman Walker stated that even if Ryan wanted to repair the building he would be required to comply with the dangerous building code immediately and then after that is completed then a building permit would need to be done for remodeling. Ryan felt he’s not being represented correctly and would like to bring other people in to provide testimony. Councilman Walker explained that the hearing was for that testimony and now it is a little too late for him to want to bring other people. Mayor Vanderwall declared the hearing closed.
Councilman Walker stated that the Council needs to abide by the experts that have stated the building is a dangerous building, as Ryan also stated earlier in the hearing. Councilwoman Kissinger felt that the Council has been patient with Ryan and regrets there has been misunderstandings, but various inspectors have looked at it and agree that it is a dangerous building. The City has had two expert opinions state that it is dangerous and the Council needs to go forward with findings of fact. On motion by Councilwoman Kissinger, second by Councilman Lester to sustain the findings of the building inspectors concerning the house at 722 and proceed with findings of fact. Motion carried by a unanimous vote of the Council present. Attorney Albers will prepare findings of fact and submit them to the Council at the next meeting.
PUBLIC HEARING ON THE BUDGET: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2005 – September 30, 2006. Mayor Vanderwall also asked for any comments on the approximate 6% increase in water rates, 28% increase in sewer rates, a 2.8% increase in garbage rates and a 33% increase in bulk water. A new charge for bulk water was also proposed, creating a $50.00 set up fee for any entity that wants a remote hookup through a fire hydrant. There being no comments or objections the hearing was declared over and the following Ordinance was read.
ORDINANCE NO. 787
(Ordinance No. 787 in its entirety on file in the City’s Ordinance File)
An ordinance entitled the annual appropriation ordinance for the fiscal year beginning October 1, 2005, appropriating the sum of $5,343,293.00 to defray the expenses and liabilities of the City of Grangeville for said fiscal year; authorizing a levy of sufficient tax upon the taxable property and specifying the objects and purposes for which said appropriations are made.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
The motion passed.
On motion by Councilman Walker, second by Councilman Lester, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 787 duly approved and adopted.
An ordinance entitled the annual appropriation ordinance for the fiscal year beginning October 1, 2005, appropriating the sum of $5,343,293.00 to defray the expenses and liabilities of the City of Grangeville for said fiscal year; authorizing a levy of sufficient tax upon the taxable property and specifying the objects and purposes for which said appropriations are made.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
The motion passed.
On motion by Councilman Walker, second by Councilman Lester, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilwoman Kissinger Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 787 duly approved and adopted.
RESOLUTION NO. 186
(Resolution No. 186 printed in its entirety on Page 234 in the Resolution Book)
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.
A resolution of the City of Grangeville providing for an increase in residential solid waste or garbage charges pursuant to Grangeville City Ordinance 7-1-25.
A roll call vote was duly taken with the following results:
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman Kissinger Yes
Councilwoman DeHaas Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 186 duly approved and adopted.
VISITORS: Julie Stevens, 422 E North 4th Street, asked for permission to plant one to two trees in the right of way on Boulevard to help shade her house. On motion by Councilwoman Kissinger, second by Councilman Lester to grant Julie Steven’s request to place one to two trees in the right of way as long as she plants one of the approved trees specified in Section 8-3-8. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to an unknown number of calls for service. There were 167 cases written, 43 misdemeanor arrests, 7 felony arrests, 64 citations and 9 written warnings issued. The Police and Animal Control Report for August 2005 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Water Leak report for August 2005 was presented and it was reported that the department repaired 37 leaks (145 year to date) and installed two new services.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford has installed approximately 90% of the main line on the North side. They are still working on the service connections and will install the bridge on Meadow Street. As of the last weekly meeting, Bodiford is considering putting together their own crew to get the service connections completed. The City has recommended that no work start on the South side until the north side is wrapped up as much as possible.
Councilman Lester made a motion, second by Councilwoman DeHaas to ratify and approve change order #3 for $1,737.50 and change order #5 for $3,855.00. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilwoman Kissinger to approve change order #4 in the amount of $14,678.42. Motion carried by a unanimous vote of the Council present.
The sewer project is almost complete except for a few remaining punch list items. Public Works Director Gortsema stated the project consisted of 20 new manholes, 3,253 feet of 8” main and 164 feet of 6” main.
SNOWHAVEN EXPANSION COMMITTEE MEETING: Mayor Vanderwall scheduled a meeting for 7:00 pm on September 28, 2005 between the Council and the Expansion Committee.
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.
A resolution of the City of Grangeville providing for an increase in residential solid waste or garbage charges pursuant to Grangeville City Ordinance 7-1-25.
A roll call vote was duly taken with the following results:
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman Kissinger Yes
Councilwoman DeHaas Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 186 duly approved and adopted.
VISITORS: Julie Stevens, 422 E North 4th Street, asked for permission to plant one to two trees in the right of way on Boulevard to help shade her house. On motion by Councilwoman Kissinger, second by Councilman Lester to grant Julie Steven’s request to place one to two trees in the right of way as long as she plants one of the approved trees specified in Section 8-3-8. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to an unknown number of calls for service. There were 167 cases written, 43 misdemeanor arrests, 7 felony arrests, 64 citations and 9 written warnings issued. The Police and Animal Control Report for August 2005 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
The Water Leak report for August 2005 was presented and it was reported that the department repaired 37 leaks (145 year to date) and installed two new services.
WATER PROJECT: Public Works Director Gortsema stated that Bodiford has installed approximately 90% of the main line on the North side. They are still working on the service connections and will install the bridge on Meadow Street. As of the last weekly meeting, Bodiford is considering putting together their own crew to get the service connections completed. The City has recommended that no work start on the South side until the north side is wrapped up as much as possible.
Councilman Lester made a motion, second by Councilwoman DeHaas to ratify and approve change order #3 for $1,737.50 and change order #5 for $3,855.00. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas made a motion, second by Councilwoman Kissinger to approve change order #4 in the amount of $14,678.42. Motion carried by a unanimous vote of the Council present.
The sewer project is almost complete except for a few remaining punch list items. Public Works Director Gortsema stated the project consisted of 20 new manholes, 3,253 feet of 8” main and 164 feet of 6” main.
SNOWHAVEN EXPANSION COMMITTEE MEETING: Mayor Vanderwall scheduled a meeting for 7:00 pm on September 28, 2005 between the Council and the Expansion Committee.
ORDINANCE NO. 788
(Ordinance No. 788 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville providing for the changing of the name of Aspen Alley in the Aspen Lane Subdivision to Aspen Drive; providing a cross reference between this ordinance and the recorded instrument number of the Aspen Lane Subdivision; providing for the ordinance becoming effective upon its passage, approval, and publication; and, providing for the repeal of ordinances or parts of ordinances in conflict herewith.
On motion by Councilman DeHaas, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Lester Yes
Councilman Lorentz Yes
Councilman Walker Yes
Councilwoman Kissinger Yes
Councilwoman DeHaas Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 788 duly approved and adopted.
CAMAS CAFÉ BEER AND WINE LICENSE: On motion by Councilwoman Kissinger, second by Councilman Lester to approve the transfer of the beer and wine license from George McCallum d/b/a Camas Café to Camas Café LLC d/b/a Camas Café. Motion carried by a unanimous vote of the council present.
ELECTIONS: Clerk Kennedy explained the City will have five positions up for election this fall. They are a Mayor position, three 4-year Council positions and one 2-year Council position. Candidates can file a declaration of candidacy between September 16th and 30th.
ITEMS TO NOTE: The Council received copies of the RC & D Minutes of July 21, 2005 and copies of the Third Quarter budget reports.
The meeting adjourned at 9:05 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, August 15, 2005
August 15, 2005 Regular Meeting
The City Council met in regular session on August 15, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Mayor Vanderwall presided:
Councilmembers present:
James Zehner
Brian Lorentz
Georgia DeHaas
Bruce Walker
Councilmember absent:
Brian Lorentz
Georgia DeHaas
Bruce Walker
Councilmember absent:
Jane Kissinger
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON THE TRADE OF LAND AT THE GOLF COURSE: A public hearing was held on the trade of land at the Golf Course between the City of Grangeville and Buy-The-Way LLC. No one was present to provide any comments.
Wes Lester
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON THE TRADE OF LAND AT THE GOLF COURSE: A public hearing was held on the trade of land at the Golf Course between the City of Grangeville and Buy-The-Way LLC. No one was present to provide any comments.
RESOLUTION NO. 185
(Resolution No. 185 printed in its entirety on Page 233 in the Resolution Book)
The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lorentz.
A resolution of the City of Grangeville, Idaho County, Idaho authorizing the Mayor and City Clerk to exchange certain real property with Buy-The-Way LLC, all in accordance with the provisions of Idaho Code 50-1402 and 50-1403.
A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Zehner Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 185 duly approved and adopted.
COMMITTEE REPORTS: Public Works Director Gortsema gave a Water Project Update. Bodiford Construction has installed 9,053 feet of 6” lines, 2,130 feet of 8” lines, 18 new hydrants and has connected 59 services lines. The contractor is still having problems passing the bacteria samples but otherwise the remainder of the work is fine. If the bacteria testing problem persists it is in the contract to only pay 50% of the pay request for the pipe laying. The City has limited the amount of time the contractor can flush the lines and the contractor is coordinating with the City prior to flushing so the City can check the reservoir level. Mike Sturdevant has started a punch list now instead of waiting until the project is close to completion.
The Sewer Project is currently on North 2nd Street. Atlas has installed an additional 1,110 feet, 12 services, and 6 manholes. When they are done on North 2nd Street they will move to Hill Street. They are approximately 85% complete.
SIDEWALK WAIVER REQUESTS: On motion by Councilwoman Walker, second by Councilman Lorentz to give an indefinite sidewalk waiver to the Eimers-Soltman Park. Motion carried by a unanimous vote of the Council present.
BILLS: The bills, including Bodiford Pay Request #3 in the amount of $119,838.25 and Atlas Pay Request # 1 in the amount of $107,596.34, were approved and ordered paid out of their respective funds on motion by Councilman Walker, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 50,660.67
General Fund $ 43,250.26
Street Fund $ 18,961.64
Library Fund $ 3,952.71
Recreation Fund $ 20,831.73
Snowhaven Fund $ 155.01
Medical Insurance Fund $ 11,465.00
Water Fund $168,003.83
Sewer Fund $130,101.52
Sanitation Fund $ 37,968.80
MEETING CHANGE: On motion by Councilman Walker, second by Councilman Lorentz to move the September 5th meeting to September 6th. Motion carried by a unanimous vote of the Council present.
ICCTFOA INSTITUTE: On motion by Councilman Zehner, second by Councilwoman DeHaas to allow the City Clerk to attend the ICCTFOA Institute in Boise at the end of September.
ITEMS TO NOTE: Copies of the RC&D Minutes of June 23, 2005 were presented to the Council.
NPDES permit was received by the City and reads pretty much as expected. The City has a 30 day comment period that starts today. There is no temperature requirement at this time, but the permit has a disclaimer that states DEQ and the City are working on temperature collection on Three Mile Creek and John’s Creek. Phosphate and chlorine requirements will require a change and the City has 4.5 years to be compliant. There is no exemption for high flows for the 85% removal. There is additional monitoring that will need to be done for the next three years; however the records will only need to be compiled and available, but not reported.
The meeting adjourned at 7:55 P.M.
_____________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, August 1, 2005
August 1, 2005 Regular Meeting
The City Council met in regular session on August 1, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Jane Kissinger
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the July 18th meeting were approved as presented by Councilwoman Kissinger, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON RYAN UHLENKOTT: Ryan Uhlenkott’s wife called and asked that the meeting be postponed since Ryan was out of town. On motion by Councilwoman Kissinger, second by Councilman Lester to allow one additional postponement for the public hearing which is now scheduled for the September 6th Council meeting. Motion carried, Councilwoman DeHaas voting no.
VISITORS: Annelle Urbahn received a request from Ed Schumacher of the Lewiston Crankers Car Club. The car club would like to come to Grangeville and have something to do while they are here so Annelle had suggested an antique car show at Heritage Square from 10:00 a.m. until 2:00 p.m. on August 20, 2005. Annelle will also put together a poker walk through the downtown business, and hopefully have the Bi-Centennial and Ted Billups Museums open. The event will be sponsored by the Camas Prairie Cruisers or the Chamber of Commerce. On motion by Councilman Walker, second by Councilwoman DeHaas to allow the Lewiston Crankers Car Club to use Heritage Square on August 20th. Motion carried by a unanimous vote of the Council present.
Dana Nordin was present to ask permission for a fence to be placed in the City right of way at 713 North College for his sister. He would like to place the fence approximately 6” behind where a curbside sidewalk would be installed, if a curb, gutter and sidewalk were in place. Public Works Director Gortsema stated that this was the logical place for the fence. Councilwoman Kissinger stated with the fence being three feet tall there is no site restriction. On motion by Councilwoman DeHaas, second by Councilman Zehner to allow Dana Nordin to install a fence at 713 North College and allow the fence to be placed in the right of way. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 245 calls for service. There were 142 cases written, 29 misdemeanor arrests, 64 citations and 9 written warnings issued. The Police and Animal Control Report for July 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present
The Water Leak report for July 2005 was presented and it was reported that the department repaired 43 leaks (108 year to date) and installed one new service.
According to Public Works Director Gortsema, Bodiford has installed a total of 6,046 feet of 6” main, 2,130 feet of 8” main, 13 hydrants and 35 services. The biggest issue with the Water Project at this time is getting the lines to pass the bacteria tests. On a different issue, Gortsema explained that the City and contractor were under the impression that the bridge at North Meadow and 4th Street was a box. It was determined that the bridge doesn’t have a bottom, so the contractor has concerns that the bridge could fall in during work. The City doesn’t know if the bridge deck has ever been replaced, although the wood has been replaced on the edges and then asphalt added and chip sealed. It is recommended that a box culvert be installed. Ted Lindsley consented to removing part of one of his willow trees so the pipe is in line with the creek. Gortsema asked for a blessing to purchase a box culvert for approximately $25,000-$30,000. On motion by Councilman Lester, second by Councilman Walker to authorize the Public Works Direct to purchase the pipe needed to replace the bridge on North Meadow and 4th Street. Motion carried by a unanimous vote of the Council present.
The sewer project crew is currently working on North Mill Street. As of today, Atlas has installed 1,564 feet, 39 services, and 7 manholes. After Mill Street is completed, the sewer project will be about half done.
The Planning and Zoning Minutes of July 12, 2005 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present. The minutes were from the public hearing held for a comprehensive plan change as submitted by the accounting firm of Bledsoe, Hougardy & Strauser. Councilwoman Kissinger stated that the City has worked hard to maintain integrity of the zones and felt the City should work hard to keep the policy. She felt it was better to leave the current zoning and if the ownership changes, then the conditional use would expire.
FLORENCE STREET AND CITY LIMIT BOUNDARY: Attorney Albers explained that he met with Public Works Director Gortsema to look at the street right of way on South Florence by the homes of Wayne MacGregor and Russ Lindsley. Albers stated he will try to talk to someone that did the title work to determine how the City may need to move forward. Mayor Vanderwall stated it needed to be resolved as soon as possible.
ORDINANCE ON ROLL-OFF CONTAINERS: Larry Allen stated to the Council that he didn’t understand why it’s a problem to have shipping containers in Zone C. He explained that the containers are watertight and when painted don’t look bad. He wants to be able to put a container at his property on the Mount Idaho Road, which is in the commercial zone. Councilman Walker felt that the containers are unsightly and he didn’t feel they belong on some types of commercial property such as those facing Main Street. Councilwoman Kissinger stated that the Council is trying to keep the appearance of the City upgraded. If the containers start appearing in residential areas then they could become unsightly.
Attorney Albers suggested a possible compromise by prohibiting the containers in the business district instead of the entire commercial zone. On motion by Councilwoman Kissinger, second by Councilman Zehner to direct Attorney Albers to reword the proposed ordinance to say the containers are prohibited in zone A, zone B and the business district of the commercial zone. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Zehner made a motion, second by Councilman Lester to surplus the library table. Motion carried by a unanimous vote of the Council present. Clerk Kennedy will send a thank you to Marvin and Joan Hall for making and donating the new children’s table for the Library.
ORDINANCES #785 AND #786: On motion by Councilman Walker, second by Councilwoman Kissinger to ratify and adopt the readings of ordinances #785 and #786 that were previously adopted on June 20th but not published within 30 days. Motion carried by a unanimous vote of the Council present.
TENTATIVE 2005-06 BUDGET: Councilman Walker made a motion, second by Councilman Lester to adopt the 2005-06 tentative budget and authorize publication of the notice of hearing on the budget. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Public Works Director Gortsema commented that Kirby Cole and John Cardwell, of Lewiston DEQ will be at City Hall on August 11th at 10:30 AM to review data they have gathered to date on Three Mile Creek. Everyone is welcome to attend.
Councilwomen Kissinger and DeHaas attended the luncheon sponsored by the hospital and commented on the excellent job done by Syringa staff of presenting information about the services offered at the hospital.
Attorney Albers explained that he is in the process of submitting a petition to vacate a portion of Idaho Avenue as instigated by George Elliot.
Chief Sedam is meeting with the County Sheriff tomorrow on the dispatch agreement and hopes to have it signed shortly, with the effective date of October 1, 2005.
The meeting adjourned at 8:30 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Jane Kissinger
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the July 18th meeting were approved as presented by Councilwoman Kissinger, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING ON RYAN UHLENKOTT: Ryan Uhlenkott’s wife called and asked that the meeting be postponed since Ryan was out of town. On motion by Councilwoman Kissinger, second by Councilman Lester to allow one additional postponement for the public hearing which is now scheduled for the September 6th Council meeting. Motion carried, Councilwoman DeHaas voting no.
VISITORS: Annelle Urbahn received a request from Ed Schumacher of the Lewiston Crankers Car Club. The car club would like to come to Grangeville and have something to do while they are here so Annelle had suggested an antique car show at Heritage Square from 10:00 a.m. until 2:00 p.m. on August 20, 2005. Annelle will also put together a poker walk through the downtown business, and hopefully have the Bi-Centennial and Ted Billups Museums open. The event will be sponsored by the Camas Prairie Cruisers or the Chamber of Commerce. On motion by Councilman Walker, second by Councilwoman DeHaas to allow the Lewiston Crankers Car Club to use Heritage Square on August 20th. Motion carried by a unanimous vote of the Council present.
Dana Nordin was present to ask permission for a fence to be placed in the City right of way at 713 North College for his sister. He would like to place the fence approximately 6” behind where a curbside sidewalk would be installed, if a curb, gutter and sidewalk were in place. Public Works Director Gortsema stated that this was the logical place for the fence. Councilwoman Kissinger stated with the fence being three feet tall there is no site restriction. On motion by Councilwoman DeHaas, second by Councilman Zehner to allow Dana Nordin to install a fence at 713 North College and allow the fence to be placed in the right of way. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 245 calls for service. There were 142 cases written, 29 misdemeanor arrests, 64 citations and 9 written warnings issued. The Police and Animal Control Report for July 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present
The Water Leak report for July 2005 was presented and it was reported that the department repaired 43 leaks (108 year to date) and installed one new service.
According to Public Works Director Gortsema, Bodiford has installed a total of 6,046 feet of 6” main, 2,130 feet of 8” main, 13 hydrants and 35 services. The biggest issue with the Water Project at this time is getting the lines to pass the bacteria tests. On a different issue, Gortsema explained that the City and contractor were under the impression that the bridge at North Meadow and 4th Street was a box. It was determined that the bridge doesn’t have a bottom, so the contractor has concerns that the bridge could fall in during work. The City doesn’t know if the bridge deck has ever been replaced, although the wood has been replaced on the edges and then asphalt added and chip sealed. It is recommended that a box culvert be installed. Ted Lindsley consented to removing part of one of his willow trees so the pipe is in line with the creek. Gortsema asked for a blessing to purchase a box culvert for approximately $25,000-$30,000. On motion by Councilman Lester, second by Councilman Walker to authorize the Public Works Direct to purchase the pipe needed to replace the bridge on North Meadow and 4th Street. Motion carried by a unanimous vote of the Council present.
The sewer project crew is currently working on North Mill Street. As of today, Atlas has installed 1,564 feet, 39 services, and 7 manholes. After Mill Street is completed, the sewer project will be about half done.
The Planning and Zoning Minutes of July 12, 2005 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present. The minutes were from the public hearing held for a comprehensive plan change as submitted by the accounting firm of Bledsoe, Hougardy & Strauser. Councilwoman Kissinger stated that the City has worked hard to maintain integrity of the zones and felt the City should work hard to keep the policy. She felt it was better to leave the current zoning and if the ownership changes, then the conditional use would expire.
FLORENCE STREET AND CITY LIMIT BOUNDARY: Attorney Albers explained that he met with Public Works Director Gortsema to look at the street right of way on South Florence by the homes of Wayne MacGregor and Russ Lindsley. Albers stated he will try to talk to someone that did the title work to determine how the City may need to move forward. Mayor Vanderwall stated it needed to be resolved as soon as possible.
ORDINANCE ON ROLL-OFF CONTAINERS: Larry Allen stated to the Council that he didn’t understand why it’s a problem to have shipping containers in Zone C. He explained that the containers are watertight and when painted don’t look bad. He wants to be able to put a container at his property on the Mount Idaho Road, which is in the commercial zone. Councilman Walker felt that the containers are unsightly and he didn’t feel they belong on some types of commercial property such as those facing Main Street. Councilwoman Kissinger stated that the Council is trying to keep the appearance of the City upgraded. If the containers start appearing in residential areas then they could become unsightly.
Attorney Albers suggested a possible compromise by prohibiting the containers in the business district instead of the entire commercial zone. On motion by Councilwoman Kissinger, second by Councilman Zehner to direct Attorney Albers to reword the proposed ordinance to say the containers are prohibited in zone A, zone B and the business district of the commercial zone. Motion carried by a unanimous vote of the Council present.
SURPLUS: Councilman Zehner made a motion, second by Councilman Lester to surplus the library table. Motion carried by a unanimous vote of the Council present. Clerk Kennedy will send a thank you to Marvin and Joan Hall for making and donating the new children’s table for the Library.
ORDINANCES #785 AND #786: On motion by Councilman Walker, second by Councilwoman Kissinger to ratify and adopt the readings of ordinances #785 and #786 that were previously adopted on June 20th but not published within 30 days. Motion carried by a unanimous vote of the Council present.
TENTATIVE 2005-06 BUDGET: Councilman Walker made a motion, second by Councilman Lester to adopt the 2005-06 tentative budget and authorize publication of the notice of hearing on the budget. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Public Works Director Gortsema commented that Kirby Cole and John Cardwell, of Lewiston DEQ will be at City Hall on August 11th at 10:30 AM to review data they have gathered to date on Three Mile Creek. Everyone is welcome to attend.
Councilwomen Kissinger and DeHaas attended the luncheon sponsored by the hospital and commented on the excellent job done by Syringa staff of presenting information about the services offered at the hospital.
Attorney Albers explained that he is in the process of submitting a petition to vacate a portion of Idaho Avenue as instigated by George Elliot.
Chief Sedam is meeting with the County Sheriff tomorrow on the dispatch agreement and hopes to have it signed shortly, with the effective date of October 1, 2005.
The meeting adjourned at 8:30 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, July 18, 2005
July 18, 2005 Regular Meeting
The City Council met in regular session on July 18, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
President Walker presided:
Councilmembers present:
Wes Lester
James Zehner
Brian Lorentz
Georgia DeHaas
Jane Kissinger
Mayor Vanderwall absent
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the July 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
VISITORS: Kent Roberts was present to represent the Camas Prairie Bowman and to ask for another ten year lease renewal. Various groups such as Hunter Education, National Wild Turkey Federation, Cub Scouts and Idaho Fish and Game use the range on a regular basis. On motion by Councilwoman Kissinger, second by Councilman Lester to renew the lease for Camas Prairie Bowman for another ten years. Motion carried by a unanimous vote of the Council present.
During discussion it was determined that the lease doesn’t come up for renewal until August of 2006. Attorney Albers also suggested adding a clause that allows each person to terminate with proper notice. Councilwoman Kissinger withdrew her motion, second by Councilman Lester since the renewal is a year away. Motion carried by a unanimous vote of the Council present. Attorney Albers asked them to come back in the spring so the process starts 60 days prior to the expiration. Councilman Walker stated this request would serve as the official notice for renewal.
Marietta Holman of Walco was present to ask for a 2.8% increase for cost of living (COLA) to be effective October 1, 2005. For residential accounts the 2.8% is approximately a $.40 increase. Councilman Lester asked Attorney Albers what the contract states. The contract states that an ordinary COLA increase must be submitted by June 30, but unforeseen or extraordinary costs such as fuel, could be asked at any time. June 30th was determined so all numbers could be included in the budget.
Councilman Walker asked what Walco decided for Landfill hours. At this time, Walco is waiting to see how their current hours work with the citizens. Marietta has done research and ADA County (largest) is only open 3 hours longer then Grangeville. Grangeville is also the only place that does yard waste.
COMMITTEE REPORTS: Public Works Director Gortsema gave a Water Project Update. Bodiford Construction has installed 3,400 feet of 6” lines, 2,800 feet of 8” lines, 5 new hydrants and has connect 12 services lines. The contractor feels they are pretty much on track, but Bodiford hasn’t gotten any other equipment here for a second crew.
The Sewer Project is moving along. They plan to finish on South A Street tomorrow and then move to North A Street for a two block section between 3rd Street and 5th Street.
SIDEWALK WAIVER REQUESTS: Discussion continued on whether Jim Barger at 919 South C Street should be granted an indefinite sidewalk waiver. Councilman Zehner looked at the area and felt that if Jim was granted a waiver, sidewalks in that area won’t ever be installed. Councilman Lorentz had a problem asking someone upstream to put in sidewalks when Nolan Schoo has a newer house with no sidewalks. Public Works Director Gortsema explained that Nolan doesn’t have hardly any frontage on C Street since his lot is angled off the street. Councilwoman DeHaas felt it should be a parkway sidewalk if Jim is required to have one installed. Councilman Lester felt that the Council granted waivers to those who should have them, but that don’t have any adjoining sidewalks at this time. Then sidewalks could be required at a later date upon the decision of the Council. The sidewalk doesn’t go anywhere since it’s on a dead end street and he doesn’t feel it’s necessary. On motion by Councilman Lorentz, second by Councilman Lester to rescind the original motion denying Jim Barger a sidewalk wavier. Motion carried, Councilwoman DeHaas voting no. On motion by Councilman Lorentz, second by Councilman Lester to grant Jim Barger an indefinite sidewalk waiver at 919 South C Street. Motion carried, Councilwoman DeHaas voting no.
On motion by Councilman Lester, second by Councilman Lorentz to give Melissa Malone an indefinite sidewalk waiver at 1013 North State until street improvements are made in that area of State Street. Motion carried by a unanimous vote of the Council present.
ORDINANCE ON ROLL-OFF CONTAINERS: Councilman Lester made a motion, second by Councilman Zehner that the shipping container roll off ordinance be sent to P&Z for a public hearing at the next available meeting that meets publication requirements. Councilman Lorentz didn’t feel that all the holes could be closed in the ordinance and felt if you give variances what is the point of having the ordinance. Motion carried, Councilman Lorentz voting no.
BILLS: The bills, including Bodiford Pay Request #2 in the amount of $147,446.99, were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 50,538.38
General Fund $ 54,372.61
Street Fund $ 23,380.44
Library Fund $ 3,327.90
Recreation Fund $ 21,704.60
Snowhaven Fund $ 449.35
Medical Insurance Fund $ 13,221.40
Water Fund $190,504.43
Sewer Fund $ 17,222.62
Sanitation Fund $ 35,040.37
AREA OF IMPACT REPRESENTATIVE FOR P & Z: Clerk Kennedy explained that a new area of impact representative for the Planning and Zoning Commission was needed since Darcie Bentley moved into Grangeville.
DECLARATION OF VALUE OF CITY PROPERTY AT THE GOLF COURSE: At the February 22, 2005 City Council meeting it was explained that Crimson Ridge would exchange property with the City to make the current property descriptions match the fence lines. Attorney Albers created a declaration of value of City property and it was read to the Council. Councilman Zehner abstained since he is related to a member of Buy-The-Way. On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the declaration of value of City property and authorize the City Clerk to publish the summary and notice of hearing for August 15, 2005. Motion carried by a unanimous vote of the Council present.
POOL AND PARK DISCIPLINARY POLICY: There have been problems at the pool and Pioneer Park this summer with some children bullying other children. Attorney Albers created a policy to allow the pool manager to have disciplinary authority over any person using the pool or Pioneer Park. If a criminal activity takes place the pool personnel is instructed to call the City Police. On motion by Councilwoman DeHaas, second by Councilman Zehner to adopt the Pool and Park Disciplinary Policy as read by Chief Sedam. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas asked about Ryan Uhlenkott and his house at 722 Cunningham and it was noted that the hearing was rescheduled for August 1, 2005 since the building inspector was unavailable for this meeting.
ITEMS TO NOTE: Budget Workshop meetings will be held July 19th, 20th and 21st at 6:00 p.m. at City Hall.
The meeting adjourned at 8:30 P.M.
_____________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
President Walker presided:
Councilmembers present:
Wes Lester
James Zehner
Brian Lorentz
Georgia DeHaas
Jane Kissinger
Mayor Vanderwall absent
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the July 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
VISITORS: Kent Roberts was present to represent the Camas Prairie Bowman and to ask for another ten year lease renewal. Various groups such as Hunter Education, National Wild Turkey Federation, Cub Scouts and Idaho Fish and Game use the range on a regular basis. On motion by Councilwoman Kissinger, second by Councilman Lester to renew the lease for Camas Prairie Bowman for another ten years. Motion carried by a unanimous vote of the Council present.
During discussion it was determined that the lease doesn’t come up for renewal until August of 2006. Attorney Albers also suggested adding a clause that allows each person to terminate with proper notice. Councilwoman Kissinger withdrew her motion, second by Councilman Lester since the renewal is a year away. Motion carried by a unanimous vote of the Council present. Attorney Albers asked them to come back in the spring so the process starts 60 days prior to the expiration. Councilman Walker stated this request would serve as the official notice for renewal.
Marietta Holman of Walco was present to ask for a 2.8% increase for cost of living (COLA) to be effective October 1, 2005. For residential accounts the 2.8% is approximately a $.40 increase. Councilman Lester asked Attorney Albers what the contract states. The contract states that an ordinary COLA increase must be submitted by June 30, but unforeseen or extraordinary costs such as fuel, could be asked at any time. June 30th was determined so all numbers could be included in the budget.
Councilman Walker asked what Walco decided for Landfill hours. At this time, Walco is waiting to see how their current hours work with the citizens. Marietta has done research and ADA County (largest) is only open 3 hours longer then Grangeville. Grangeville is also the only place that does yard waste.
COMMITTEE REPORTS: Public Works Director Gortsema gave a Water Project Update. Bodiford Construction has installed 3,400 feet of 6” lines, 2,800 feet of 8” lines, 5 new hydrants and has connect 12 services lines. The contractor feels they are pretty much on track, but Bodiford hasn’t gotten any other equipment here for a second crew.
The Sewer Project is moving along. They plan to finish on South A Street tomorrow and then move to North A Street for a two block section between 3rd Street and 5th Street.
SIDEWALK WAIVER REQUESTS: Discussion continued on whether Jim Barger at 919 South C Street should be granted an indefinite sidewalk waiver. Councilman Zehner looked at the area and felt that if Jim was granted a waiver, sidewalks in that area won’t ever be installed. Councilman Lorentz had a problem asking someone upstream to put in sidewalks when Nolan Schoo has a newer house with no sidewalks. Public Works Director Gortsema explained that Nolan doesn’t have hardly any frontage on C Street since his lot is angled off the street. Councilwoman DeHaas felt it should be a parkway sidewalk if Jim is required to have one installed. Councilman Lester felt that the Council granted waivers to those who should have them, but that don’t have any adjoining sidewalks at this time. Then sidewalks could be required at a later date upon the decision of the Council. The sidewalk doesn’t go anywhere since it’s on a dead end street and he doesn’t feel it’s necessary. On motion by Councilman Lorentz, second by Councilman Lester to rescind the original motion denying Jim Barger a sidewalk wavier. Motion carried, Councilwoman DeHaas voting no. On motion by Councilman Lorentz, second by Councilman Lester to grant Jim Barger an indefinite sidewalk waiver at 919 South C Street. Motion carried, Councilwoman DeHaas voting no.
On motion by Councilman Lester, second by Councilman Lorentz to give Melissa Malone an indefinite sidewalk waiver at 1013 North State until street improvements are made in that area of State Street. Motion carried by a unanimous vote of the Council present.
ORDINANCE ON ROLL-OFF CONTAINERS: Councilman Lester made a motion, second by Councilman Zehner that the shipping container roll off ordinance be sent to P&Z for a public hearing at the next available meeting that meets publication requirements. Councilman Lorentz didn’t feel that all the holes could be closed in the ordinance and felt if you give variances what is the point of having the ordinance. Motion carried, Councilman Lorentz voting no.
BILLS: The bills, including Bodiford Pay Request #2 in the amount of $147,446.99, were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 50,538.38
General Fund $ 54,372.61
Street Fund $ 23,380.44
Library Fund $ 3,327.90
Recreation Fund $ 21,704.60
Snowhaven Fund $ 449.35
Medical Insurance Fund $ 13,221.40
Water Fund $190,504.43
Sewer Fund $ 17,222.62
Sanitation Fund $ 35,040.37
AREA OF IMPACT REPRESENTATIVE FOR P & Z: Clerk Kennedy explained that a new area of impact representative for the Planning and Zoning Commission was needed since Darcie Bentley moved into Grangeville.
DECLARATION OF VALUE OF CITY PROPERTY AT THE GOLF COURSE: At the February 22, 2005 City Council meeting it was explained that Crimson Ridge would exchange property with the City to make the current property descriptions match the fence lines. Attorney Albers created a declaration of value of City property and it was read to the Council. Councilman Zehner abstained since he is related to a member of Buy-The-Way. On motion by Councilman Lorentz, second by Councilwoman DeHaas to approve the declaration of value of City property and authorize the City Clerk to publish the summary and notice of hearing for August 15, 2005. Motion carried by a unanimous vote of the Council present.
POOL AND PARK DISCIPLINARY POLICY: There have been problems at the pool and Pioneer Park this summer with some children bullying other children. Attorney Albers created a policy to allow the pool manager to have disciplinary authority over any person using the pool or Pioneer Park. If a criminal activity takes place the pool personnel is instructed to call the City Police. On motion by Councilwoman DeHaas, second by Councilman Zehner to adopt the Pool and Park Disciplinary Policy as read by Chief Sedam. Motion carried by a unanimous vote of the Council present.
Councilwoman DeHaas asked about Ryan Uhlenkott and his house at 722 Cunningham and it was noted that the hearing was rescheduled for August 1, 2005 since the building inspector was unavailable for this meeting.
ITEMS TO NOTE: Budget Workshop meetings will be held July 19th, 20th and 21st at 6:00 p.m. at City Hall.
The meeting adjourned at 8:30 P.M.
_____________________________________
Bruce Walker – President
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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