The City Council called a special session on January 27, 2005 at 5:00 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided.
Councilmembers present:
Wes Lester
James Zehner
Bruce Walker
Georgia DeHaas
Brian Lorentz
Jane Kissinger
City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.
The meeting was called to order to discuss an executive session as posted on the special meeting agenda.
WILLOW CREEK PROPERTIES:
On motion by Councilman Walker, second by Councilwoman DeHaas to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion passed.
A motion was made by Councilman Walker, second by Councilwoman DeHaas to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion passed.
There was discussion that the position taken by Gerald Arnzen’s attorney, Joe Wright, is probably correct and that the City’s current ordinance concerning wells and connection to the sewer in Section 11-5-2-H may not be currently enforceable in the area of impact. These ordinances will be reviewed at a future Council meeting.
A motion was made by Councilman Walker, second by Councilman Lorentz that the City will not require Gerald Arnzen to hook up to City water and sewer for his subdivision in the area of impact. Motion carried by a unanimous vote of the Council present.
On motion by Councilwoman Kissinger, second by Councilman Lester that the preliminary plat submitted by Gerald Arnzen move through the City’s subdivision process. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 6:05 P.M.
_____________________
Terry Vanderwall – Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Thursday, January 27, 2005
Monday, January 24, 2005
January 24, 2005 Regular Meeting
The City Council met in regular session on January 24, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Brian Lorentz
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the January 3rd regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: James Kimball and Frank Desroches, of J-U-B Engineering were present to review the draft report of the User Rate Study and System Development Charges for the Water and Wastewater System with the City Council. J-U-B had some suggestions for the water and sewer systems as follows:
Sewer System:
1. Change the base rate calculation so high users pay their share.
2. Increase the base rate from $14.23 to $18.20 and the overage rate from 1.97 cents/gallon to 2.8 cents/gallon.
3. Adopt a buy in fee of $2,868.12 as figured in the draft report.
4. Charge at least half the base sewer rate on accounts that are not active but connected to the system.
5. Adopt a new calculation to evaluate the base rate charge annually
Water System:
1. Add a 6% rate increase per year which allows the City to keep up with maintenance and operation increases.
2. Charge the debt retirement fee on accounts that are not active but connected to the system.
3. Charge at least half the base water rate on accounts that are not active but connected to the system.
COMMITTEE REPORTS: Chief of Police Sedam submitted a 2004 Year End Report for the Council’s review. On motion by Councilwoman Kissinger, second by Councilman Lester that the 2004 Year End Report for the Police Department be accepted. Motion carried by a unanimous vote of the Council present.
SECTION 504 TRANSITION PLAN: On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to change the target date on sidewalks to February 2005 and to then accept the Section 504 Transition Plan. Motion carried. Councilman Walker voting no.
EQUITY BUY IN FEE: Councilman Walker explained how he listened to the recommendations of the engineers and their extensive evaluation of the City’s water and sewer systems. Councilman Walker made a motion, second by Councilman Lorentz to direct Attorney Albers to draft an equity buy in ordinance, working with Jim Kimball and Frank Desroches of J-U-B Engineers, using their water recommendation of $1,540.00 per ERs (equivalent residences) with an annual adjustment included in the ordinance.
Discussion continued on the motion. Councilwoman Kissinger appreciated the figures and all the work that has gone into the study; however, she felt that $4,400.00 was too high. Councilman Zehner was in agreement with Councilwoman Kissinger. Councilwoman DeHaas felt the Council is pricing the City out of business. Developer Richard Baines felt that if the buy in was $1,000.00 and the hookup $500.00 then a total of $1,500.00 wouldn’t be too bad. Councilwoman Kissinger felt that the total fee for water and sewer should be no more than $3,200.00.
A roll call vote was taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - No
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - No
Motion passed.
Councilman Walker made a motion, second by Councilman Lester to direct Attorney Albers to draft an equity buy in ordinance using J-U-B Engineer’s sewer recommendation of $2,860.00 per ERs (equivalent residence) and to delete the current $1,800.00 outside City limits connection fee and change it to $500.00.
A roll call vote was taken with the following results:
Councilwoman DeHaas - No
Councilwoman Kissinger - No
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - No
Mayor Vanderwall broke the tie voting Yes. Motion passed 4 to 3.
The ordinance will be drafted for next meeting with a public hearing in February on the proposed equity buy in fees.
CONSENT AGENDA: Councilwoman Kissinger moved, second by Councilman Lester to accept the following items as part of the consent agenda.
A. Approve the applications submitted by the following businesses for liquor license, wine and/or beer license by the drink and/or by the package pending State approval:
Askers Harvest Foods d/b/a Askers Harvest Foods
Cash & Carry Foods, Inc. d/b/a C & C Express
George McCallum d/b/a Camas Café
Chae McCallum d/b/a Camas Diner
Brenda & Doug McRoberts d/b/a Camas Lanes
Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse & 41 Club
Cash & Carry Foods, Inc. d/b/a Grangeville Cash & Carry
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
Beth & Mike Sturdevant d/b/a Grangeville Pizza Factory
Xie Quan Deng d/b/a Hong Fa
Richard & Linette Pearson d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
Cenex Harvest States d/b/a Primeland Cooperatives
Rae Brothers Sporting Goods d/b/a Rae Brothers Sporting Goods
Sunset Marts Inc. d/b/a Sunset Mart #12
Jimmie W. Henderson d/b/a The Establishment
Sue Kutner d/b/a The Gallery
Kimberly Ann Eliott d/b/a Triangle Tavern
JAPO d/b/a Zip Trip #21
B. Bills:
Payroll Fund $ 39,039.37
General Fund $ 55,662.89
Street Fund $ 28,036.54
Library Fund $ 4,197.49
Library Memorial Fund $ 843.56
Recreation Fund $ 609.75
Snowhaven Fund $ 4,452.25
Medical Insurance Fund $ 12,593.43
Water Fund $131,613.84
Sewer Fund $ 30,496.11
Sanitation Fund $ 34,307.19
C. Snowhaven Minutes – January 5, 2005
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion carried by a unanimous vote of the Council present.
BILL WILLIAMS INFORMAL REQUEST TO OPEN ELK AND COURT STREETS: Public Works Director Gortsema explained that Bill Williams would like a letter stating that Elk and Court Streets west of E street are dedicated right of way and could be opened at the developer’s expense and if there is water and sewer available to his property. Mr. Williams plans to dedicate F Street and Frontage Road (along Highway 95) and re-plat it like the original Lewiston Addition. The Streets when developed would need to meet City specifications. On motion by Councilman Lester, second by Councilman Zehner to have Attorney Albers send Bill Williams a letter that the City is in a position to allow Elk and Court Street extensions to be opened and that water and sewer is available. Motion carried by a unanimous vote of the Council present.
DEBCO PAY REQUEST #5: Councilman Lorentz made a motion, second by Councilman Lester to ratify the approval of Debco’s pay request #5. Motion carried by a unanimous vote of the Council present.
CALL FOR BIDS ON WWTP MIXERS: Public Works Director Gortsema informed the Council that he had talked to Jim Kimball and asked whether he should proceed with the purchase of the mixers as budgeted. Jim thinks we should go forward with the purchase since it will help with the processing at the plant. On motion by Councilman Zehner, second by Councilwoman DeHaas to call for bids for the WWTP mixers as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER FOR LARRY ALLEN: On motion by Councilman Zehner, second by Councilman Lester to approve an indefinite sidewalk waiver for Larry Allen, Tax #337, on the Mt. Idaho Road (property South of Dr. Niemi’s residence). Motion carried by a unanimous vote of the Council present.
PRELIMINARY PLAT SUBMITTED BY GERALD ARNZEN: Mayor Vanderwall noted that the City has received a preliminary plat from Gerald Arnzen and asked that the Council schedule a special meeting on January 27, 2005 at 5:00 p.m. On motion by Councilwoman Kissinger, second by Councilman Lester to schedule a special meeting on January 27, 2005 at 5:00 p.m. for the purpose of an executive session. A roll call vote was taken with the following results:
Councilwoman DeHaas - No
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion carried.
ITEMS TO NOTE: A copy of the RC&D Minutes of December 23, 2004 were distributed to the Council.
The Council received copies of the Walco Tonnage Reports for July 2004-December 2004.
The City is sponsoring a coffee break at the IRWA Conference for $200.00 out of Public Works Director Gortsema’s budget.
Public Works Director Gortsema supplied additional informational handouts on the Nez Perce Water Rights Settlement.
The meeting adjourned at 9:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Brian Lorentz
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the January 3rd regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: James Kimball and Frank Desroches, of J-U-B Engineering were present to review the draft report of the User Rate Study and System Development Charges for the Water and Wastewater System with the City Council. J-U-B had some suggestions for the water and sewer systems as follows:
Sewer System:
1. Change the base rate calculation so high users pay their share.
2. Increase the base rate from $14.23 to $18.20 and the overage rate from 1.97 cents/gallon to 2.8 cents/gallon.
3. Adopt a buy in fee of $2,868.12 as figured in the draft report.
4. Charge at least half the base sewer rate on accounts that are not active but connected to the system.
5. Adopt a new calculation to evaluate the base rate charge annually
Water System:
1. Add a 6% rate increase per year which allows the City to keep up with maintenance and operation increases.
2. Charge the debt retirement fee on accounts that are not active but connected to the system.
3. Charge at least half the base water rate on accounts that are not active but connected to the system.
COMMITTEE REPORTS: Chief of Police Sedam submitted a 2004 Year End Report for the Council’s review. On motion by Councilwoman Kissinger, second by Councilman Lester that the 2004 Year End Report for the Police Department be accepted. Motion carried by a unanimous vote of the Council present.
SECTION 504 TRANSITION PLAN: On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to change the target date on sidewalks to February 2005 and to then accept the Section 504 Transition Plan. Motion carried. Councilman Walker voting no.
EQUITY BUY IN FEE: Councilman Walker explained how he listened to the recommendations of the engineers and their extensive evaluation of the City’s water and sewer systems. Councilman Walker made a motion, second by Councilman Lorentz to direct Attorney Albers to draft an equity buy in ordinance, working with Jim Kimball and Frank Desroches of J-U-B Engineers, using their water recommendation of $1,540.00 per ERs (equivalent residences) with an annual adjustment included in the ordinance.
Discussion continued on the motion. Councilwoman Kissinger appreciated the figures and all the work that has gone into the study; however, she felt that $4,400.00 was too high. Councilman Zehner was in agreement with Councilwoman Kissinger. Councilwoman DeHaas felt the Council is pricing the City out of business. Developer Richard Baines felt that if the buy in was $1,000.00 and the hookup $500.00 then a total of $1,500.00 wouldn’t be too bad. Councilwoman Kissinger felt that the total fee for water and sewer should be no more than $3,200.00.
A roll call vote was taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - No
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - No
Motion passed.
Councilman Walker made a motion, second by Councilman Lester to direct Attorney Albers to draft an equity buy in ordinance using J-U-B Engineer’s sewer recommendation of $2,860.00 per ERs (equivalent residence) and to delete the current $1,800.00 outside City limits connection fee and change it to $500.00.
A roll call vote was taken with the following results:
Councilwoman DeHaas - No
Councilwoman Kissinger - No
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - No
Mayor Vanderwall broke the tie voting Yes. Motion passed 4 to 3.
The ordinance will be drafted for next meeting with a public hearing in February on the proposed equity buy in fees.
CONSENT AGENDA: Councilwoman Kissinger moved, second by Councilman Lester to accept the following items as part of the consent agenda.
A. Approve the applications submitted by the following businesses for liquor license, wine and/or beer license by the drink and/or by the package pending State approval:
Askers Harvest Foods d/b/a Askers Harvest Foods
Cash & Carry Foods, Inc. d/b/a C & C Express
George McCallum d/b/a Camas Café
Chae McCallum d/b/a Camas Diner
Brenda & Doug McRoberts d/b/a Camas Lanes
Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse & 41 Club
Cash & Carry Foods, Inc. d/b/a Grangeville Cash & Carry
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
Beth & Mike Sturdevant d/b/a Grangeville Pizza Factory
Xie Quan Deng d/b/a Hong Fa
Richard & Linette Pearson d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
Cenex Harvest States d/b/a Primeland Cooperatives
Rae Brothers Sporting Goods d/b/a Rae Brothers Sporting Goods
Sunset Marts Inc. d/b/a Sunset Mart #12
Jimmie W. Henderson d/b/a The Establishment
Sue Kutner d/b/a The Gallery
Kimberly Ann Eliott d/b/a Triangle Tavern
JAPO d/b/a Zip Trip #21
B. Bills:
Payroll Fund $ 39,039.37
General Fund $ 55,662.89
Street Fund $ 28,036.54
Library Fund $ 4,197.49
Library Memorial Fund $ 843.56
Recreation Fund $ 609.75
Snowhaven Fund $ 4,452.25
Medical Insurance Fund $ 12,593.43
Water Fund $131,613.84
Sewer Fund $ 30,496.11
Sanitation Fund $ 34,307.19
C. Snowhaven Minutes – January 5, 2005
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion carried by a unanimous vote of the Council present.
BILL WILLIAMS INFORMAL REQUEST TO OPEN ELK AND COURT STREETS: Public Works Director Gortsema explained that Bill Williams would like a letter stating that Elk and Court Streets west of E street are dedicated right of way and could be opened at the developer’s expense and if there is water and sewer available to his property. Mr. Williams plans to dedicate F Street and Frontage Road (along Highway 95) and re-plat it like the original Lewiston Addition. The Streets when developed would need to meet City specifications. On motion by Councilman Lester, second by Councilman Zehner to have Attorney Albers send Bill Williams a letter that the City is in a position to allow Elk and Court Street extensions to be opened and that water and sewer is available. Motion carried by a unanimous vote of the Council present.
DEBCO PAY REQUEST #5: Councilman Lorentz made a motion, second by Councilman Lester to ratify the approval of Debco’s pay request #5. Motion carried by a unanimous vote of the Council present.
CALL FOR BIDS ON WWTP MIXERS: Public Works Director Gortsema informed the Council that he had talked to Jim Kimball and asked whether he should proceed with the purchase of the mixers as budgeted. Jim thinks we should go forward with the purchase since it will help with the processing at the plant. On motion by Councilman Zehner, second by Councilwoman DeHaas to call for bids for the WWTP mixers as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER FOR LARRY ALLEN: On motion by Councilman Zehner, second by Councilman Lester to approve an indefinite sidewalk waiver for Larry Allen, Tax #337, on the Mt. Idaho Road (property South of Dr. Niemi’s residence). Motion carried by a unanimous vote of the Council present.
PRELIMINARY PLAT SUBMITTED BY GERALD ARNZEN: Mayor Vanderwall noted that the City has received a preliminary plat from Gerald Arnzen and asked that the Council schedule a special meeting on January 27, 2005 at 5:00 p.m. On motion by Councilwoman Kissinger, second by Councilman Lester to schedule a special meeting on January 27, 2005 at 5:00 p.m. for the purpose of an executive session. A roll call vote was taken with the following results:
Councilwoman DeHaas - No
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
Motion carried.
ITEMS TO NOTE: A copy of the RC&D Minutes of December 23, 2004 were distributed to the Council.
The Council received copies of the Walco Tonnage Reports for July 2004-December 2004.
The City is sponsoring a coffee break at the IRWA Conference for $200.00 out of Public Works Director Gortsema’s budget.
Public Works Director Gortsema supplied additional informational handouts on the Nez Perce Water Rights Settlement.
The meeting adjourned at 9:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, January 3, 2005
January 3, 2005 Regular Meeting
The City Council met in regular session on January 3, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Brian Lorentz
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
FUEL BID OPENING: Councilman Lester asked to abstain from voting since he is the Vice President of the Primeland Board. Mayor Vanderwall accepted his request. Fuel bids were received from Primeland and Jacobs Oil as follows:
Jacobs Oil: Unleaded Gasoline 12,000 gallons @ 1.585/gal. = $19,020.00 Diesel 6,000 gallons @ 1.399/gal. = $8,394.00 Total Bid = $27,414.00
Primeland: Unleaded Gasoline 12,000 gallons @ 1.501/gal. = $18,012.00 Diesel 6,000 gallons @ 1.233/gal. = $7,398.00 Total Bid = $25,410.00
On motion by Councilman Walker, second by Councilman Zehner to award the low bid to Primeland in the amount of $25,410.00. Motion carried. Councilman Lester abstained.
VISITORS: Shaun Maxey informed the Council of three items of interest as follows: 1. A steering committee for a corridor study for Highway 95 will be held at the Soltman Center on January 6th 2. The Ida-Lew Board will meet on January 25th at 6:30 p.m. with a location in Grangeville to be announced and 3. A Business Assistance Workshop will be held on January 25th.
Walter Steed was present to update the Council on the Section 504 CDBG Handicap Accessibility Transition Plan recommendations from the ADA Committee. The ADA Committee met on December 6th and listed certain concerns. Some of these concerns were untrimmed brush obstructing the sidewalks, site restrictions at intersections, signage on bathrooms, and uneven and icy sidewalks. Walter has provided a Transition Plan for the Council to review, modify if necessary and then adopt. Because the project is substantially complete, the grant is close to being closed out.
COMMITTEE REPORTS: Public Works Director Gortsema explained that the Water Grant Project is substantially complete as of last Wednesday. The second pump was installed at Hall Street and the generators all work as they should and have been put into service.
Chief of Police Sedam summarized the monthly report, reporting that the department responded to 206 calls for service. There were 130 cases written, 33 arrests, 54 citations and 6 written warnings issued. The Police and Animal Control Report for December 2004 was accepted on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for December 2004 and reported that the department repaired 9 leaks (182 year to date) and installed no new services.
PROPOSED SNOW ORDINANCE: Public Works Director Gortsema explained that the biggest problem Public Works has with snow is those that use 4 wheelers to plow the snow into the street and those that plow the driveway and leave a berm at the gutter directly at the end of their driveway. After listening to discussion, Rich Workman opposed the ordinance stating that it could cause more problems on sidewalks where there is no where to go with the snow, for example the Christian Church. The Council reviewed the proposed changes in the snow ordinance and after discussion decided not to act on the ordinance at this time.
REQUEST FOR WATER AND SEWER: Brad Frei submitted a letter requesting a definite approval or denial of water and sewer services for the Williams property on the South West end of town given that he 1. Does not intend to annex to the City 2. Will soon or in the future develop the land to full capacity allowed by zoning laws and 3. Understands that they would have the costs of engineering and installing the entire system according to City specifications. Earlier in the day, Clerk Kennedy called and spoke with Brad to find out what the maximum hookups would be. Brad told Clerk Kennedy it would be approximately 50 residential hookups and a 40 room hotel on the commercial property. Councilwoman DeHaas stated she couldn’t agree to all three items. Councilman Walker felt the City needed a plat and a specific request so the City would know when he would tie up the connections available. He felt Brad needed to start the subdivision process so the Council would know where he was headed and in what timeframe. The City needs to grant water and sewer on a first come first service instead of tying up the connections for an unspecified timeframe. Councilman Lester stated that J-U-B had reminded the Council to only issue a few permits at a time. Councilman Lorentz felt that granting the request would be like writing a blank check. He interpreted the request as a guarantee for services for whatever Brad wanted to do. The Council needs control to be able to serve the City; however the City is not antigrowth or antidevelopment. Councilwoman Kissinger made a motion to deny the request as presented because it was incomplete and doesn’t follow pre-application procedures for a subdivision. Motion carried by a unanimous vote of the Council present.
CONSENT AGENDA: Councilman Walker moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.
A. Approve the following Boards and Commissions:
Library Board: Carol Yalbuw, Jason Stinnett, Kay Stumpf, Joan Hall, David Rauzi
Planning and Zoning Commission: Paul Eimers (2006), Wilmer Seaver (2006), Nancy Kaschmitter (2006), Michael Cook (2005), Hunter Edwards (2005), Glenn Edwards (2005), Dick Haener (2007), Darcie Bentley (2007)
Snowhaven Ski Board: James Kingma, John Urbahn, Jerry Hill, Mike Brewster, Pauline Sullivan, Judy Purdy, Kim Peterson, Tomianne Whitien
Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell
ADA Committee: Councilmembers Kissinger and DeHaas, Connie Workman, Dock Stroop, Lynda Allen, Mark Gravatt
Roll call vote on the motion.
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
Councilwoman Kissinger moved, second by Councilman Walker to accept the following items as part of the consent agenda.
B. Council Committees for 2005
Roll call vote on the motion.
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
RESCHEDULE REGULAR MEETING: A motion was made by Councilwoman Kissinger, second by Councilman Lester to hold the second meeting of the month on January 24th, due to Martin Luther King Jr. Holiday. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that J-U-B will be presenting their final report to the City on the Water and Sewer Analysis.
P & Z APPOINTMENTS: On motion by Councilman Zehner, second by Councilman Lester to re-appoint Mike Cook, Glenn Edwards and Hunter Edwards to the Planning and Zoning Commission for three year terms expiring in January 2008. Motion carried by a unanimous vote of the Council present.
TECHNICAL REVIEW COMMITTEE: Mayor Vanderwall asked that the Council confirm his appointment of Mike Sturdevant, Tim Kaschmitter and Dan Tackett to the technical review committee. Councilwoman Kissinger made a motion, second by Councilman Lester to approve the Mayor’s appointment of Mike Sturdevant, Tim Kaschmitter and Dan Tackett to the technical review committee for subdivisions. Motion carried by a unanimous vote of the Council presented.
BUILDING INSPECTOR CONTRACT: Clerk Kennedy explained that the State adopted the 2003 International Building Codes and the City’s ordinance automatically adopts versions as they are adopted by the State. Now the contract with the State needs to be revised to read the 2003 Codes instead of 2000. A motion was made by Councilman Lester, second by Councilman Zehner to authorize the Mayor to sign the Building Inspection Contract. Motion carried by a unanimous vote of the Council present.
DEBCO CHANGE ORDER #7: Public Works Director Gortsema explained that this change order is the clean up items for the grant project. Debco is currently questioning some of the days allowed in the contract time but the amount of the change order would not vary. Councilman Lester made a motion, second by Councilman Zehner to approve change order #7 for $8,801.77. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A workshop is scheduled January 10th at 7:00 p.m. to discuss water and sewer hookups.
The meeting adjourned at 9:00 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Brian Lorentz
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
FUEL BID OPENING: Councilman Lester asked to abstain from voting since he is the Vice President of the Primeland Board. Mayor Vanderwall accepted his request. Fuel bids were received from Primeland and Jacobs Oil as follows:
Jacobs Oil: Unleaded Gasoline 12,000 gallons @ 1.585/gal. = $19,020.00 Diesel 6,000 gallons @ 1.399/gal. = $8,394.00 Total Bid = $27,414.00
Primeland: Unleaded Gasoline 12,000 gallons @ 1.501/gal. = $18,012.00 Diesel 6,000 gallons @ 1.233/gal. = $7,398.00 Total Bid = $25,410.00
On motion by Councilman Walker, second by Councilman Zehner to award the low bid to Primeland in the amount of $25,410.00. Motion carried. Councilman Lester abstained.
VISITORS: Shaun Maxey informed the Council of three items of interest as follows: 1. A steering committee for a corridor study for Highway 95 will be held at the Soltman Center on January 6th 2. The Ida-Lew Board will meet on January 25th at 6:30 p.m. with a location in Grangeville to be announced and 3. A Business Assistance Workshop will be held on January 25th.
Walter Steed was present to update the Council on the Section 504 CDBG Handicap Accessibility Transition Plan recommendations from the ADA Committee. The ADA Committee met on December 6th and listed certain concerns. Some of these concerns were untrimmed brush obstructing the sidewalks, site restrictions at intersections, signage on bathrooms, and uneven and icy sidewalks. Walter has provided a Transition Plan for the Council to review, modify if necessary and then adopt. Because the project is substantially complete, the grant is close to being closed out.
COMMITTEE REPORTS: Public Works Director Gortsema explained that the Water Grant Project is substantially complete as of last Wednesday. The second pump was installed at Hall Street and the generators all work as they should and have been put into service.
Chief of Police Sedam summarized the monthly report, reporting that the department responded to 206 calls for service. There were 130 cases written, 33 arrests, 54 citations and 6 written warnings issued. The Police and Animal Control Report for December 2004 was accepted on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for December 2004 and reported that the department repaired 9 leaks (182 year to date) and installed no new services.
PROPOSED SNOW ORDINANCE: Public Works Director Gortsema explained that the biggest problem Public Works has with snow is those that use 4 wheelers to plow the snow into the street and those that plow the driveway and leave a berm at the gutter directly at the end of their driveway. After listening to discussion, Rich Workman opposed the ordinance stating that it could cause more problems on sidewalks where there is no where to go with the snow, for example the Christian Church. The Council reviewed the proposed changes in the snow ordinance and after discussion decided not to act on the ordinance at this time.
REQUEST FOR WATER AND SEWER: Brad Frei submitted a letter requesting a definite approval or denial of water and sewer services for the Williams property on the South West end of town given that he 1. Does not intend to annex to the City 2. Will soon or in the future develop the land to full capacity allowed by zoning laws and 3. Understands that they would have the costs of engineering and installing the entire system according to City specifications. Earlier in the day, Clerk Kennedy called and spoke with Brad to find out what the maximum hookups would be. Brad told Clerk Kennedy it would be approximately 50 residential hookups and a 40 room hotel on the commercial property. Councilwoman DeHaas stated she couldn’t agree to all three items. Councilman Walker felt the City needed a plat and a specific request so the City would know when he would tie up the connections available. He felt Brad needed to start the subdivision process so the Council would know where he was headed and in what timeframe. The City needs to grant water and sewer on a first come first service instead of tying up the connections for an unspecified timeframe. Councilman Lester stated that J-U-B had reminded the Council to only issue a few permits at a time. Councilman Lorentz felt that granting the request would be like writing a blank check. He interpreted the request as a guarantee for services for whatever Brad wanted to do. The Council needs control to be able to serve the City; however the City is not antigrowth or antidevelopment. Councilwoman Kissinger made a motion to deny the request as presented because it was incomplete and doesn’t follow pre-application procedures for a subdivision. Motion carried by a unanimous vote of the Council present.
CONSENT AGENDA: Councilman Walker moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.
A. Approve the following Boards and Commissions:
Library Board: Carol Yalbuw, Jason Stinnett, Kay Stumpf, Joan Hall, David Rauzi
Planning and Zoning Commission: Paul Eimers (2006), Wilmer Seaver (2006), Nancy Kaschmitter (2006), Michael Cook (2005), Hunter Edwards (2005), Glenn Edwards (2005), Dick Haener (2007), Darcie Bentley (2007)
Snowhaven Ski Board: James Kingma, John Urbahn, Jerry Hill, Mike Brewster, Pauline Sullivan, Judy Purdy, Kim Peterson, Tomianne Whitien
Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell
ADA Committee: Councilmembers Kissinger and DeHaas, Connie Workman, Dock Stroop, Lynda Allen, Mark Gravatt
Roll call vote on the motion.
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
Councilwoman Kissinger moved, second by Councilman Walker to accept the following items as part of the consent agenda.
B. Council Committees for 2005
Roll call vote on the motion.
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
RESCHEDULE REGULAR MEETING: A motion was made by Councilwoman Kissinger, second by Councilman Lester to hold the second meeting of the month on January 24th, due to Martin Luther King Jr. Holiday. Motion carried by a unanimous vote of the Council present. Mayor Vanderwall stated that J-U-B will be presenting their final report to the City on the Water and Sewer Analysis.
P & Z APPOINTMENTS: On motion by Councilman Zehner, second by Councilman Lester to re-appoint Mike Cook, Glenn Edwards and Hunter Edwards to the Planning and Zoning Commission for three year terms expiring in January 2008. Motion carried by a unanimous vote of the Council present.
TECHNICAL REVIEW COMMITTEE: Mayor Vanderwall asked that the Council confirm his appointment of Mike Sturdevant, Tim Kaschmitter and Dan Tackett to the technical review committee. Councilwoman Kissinger made a motion, second by Councilman Lester to approve the Mayor’s appointment of Mike Sturdevant, Tim Kaschmitter and Dan Tackett to the technical review committee for subdivisions. Motion carried by a unanimous vote of the Council presented.
BUILDING INSPECTOR CONTRACT: Clerk Kennedy explained that the State adopted the 2003 International Building Codes and the City’s ordinance automatically adopts versions as they are adopted by the State. Now the contract with the State needs to be revised to read the 2003 Codes instead of 2000. A motion was made by Councilman Lester, second by Councilman Zehner to authorize the Mayor to sign the Building Inspection Contract. Motion carried by a unanimous vote of the Council present.
DEBCO CHANGE ORDER #7: Public Works Director Gortsema explained that this change order is the clean up items for the grant project. Debco is currently questioning some of the days allowed in the contract time but the amount of the change order would not vary. Councilman Lester made a motion, second by Councilman Zehner to approve change order #7 for $8,801.77. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: A workshop is scheduled January 10th at 7:00 p.m. to discuss water and sewer hookups.
The meeting adjourned at 9:00 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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