The City Council met in regular session on November 21, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
James Zehner
Brian Lorentz
Jane Kissinger
Bruce Walker
Wes Lester
Georgia DeHaas
City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 7th regular meeting and November 10th special meeting were approved as presented by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
VISITORS: Doug Hohman was present with concerns about the crosswalk and speed limit sign by C&C Express. Doug would like to see the 35 mile an hour sign moved to the East side of the crosswalk. Chief Sedam explained that because Main Street is a State highway, the request would need to go through the State and the State engineer would do a traffic survey prior to making changes. Councilwoman Kissinger felt it was great that Doug came in and would like to see the Council proceed with the process with the State. Chief Sedam was asked to contact the State to see if the speed limit could be reduced. Chief Sedam will report back to the Council at the next meeting.
Lowell Williams was present to ask what type of improvements would be required on 10th Street when he completes his subdivision. The subdivision as submitted as a pre-application has 5 lots with a cul-de-sac. Lowell would like to know what type and extent of improvements may need to be made to 10th Street. Attorney Albers explained that because 10th Street is not part of the dedication, he is only required to curb, gutter and otherwise improve the street in his subdivision unless other requirements are necessary for drainage. It was suggested for Lowell to see if the neighbors on 10th Street would be interested in participating in the cost of paving the street. Lowell also asked and Attorney Albers explained how a LID is created.
COMMITTEE REPORTS: It is estimated that Bodiford is 51% complete with the water project and 53% of the scheduled duration has been used. Everything is in service and ready for winter shut down. The Contractor completed all “punch list” items as requested by the City of Grangeville prior to the winter shut down. They are tentatively planning to come back in mid to late March.
On motion by Councilwoman Kissinger, second by Councilman Lester to approve Bodiford pay request #6 in the amount of $221,033.41. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lorentz, second by Councilman Lester to approve the Snowhaven Minutes from October 5, 2005 and November 2, 2005 as presented. Motion carried by a unanimous vote of the Council present.
Clerk Kennedy reported that the Swimming Pool had net revenue of $1,634.25 for the summer of 2005. The recreation committee met with Clerk Kennedy and pool manager Lynda Allen and it was recommended to have patrons prepay for swim lessons prior to May 1st. This would allow better scheduling of lesson classes. Councilwoman DeHaas and the Council felt it was an excellent idea to have patrons prepay.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Walker. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 65,216.23
General Fund $ 75,921.79
Street Fund $ 25,109.80
Library Fund $ 4,228.43
Library Memorial Fund $ 817.41
Recreation Fund $ 3,826.61
Snowhaven Fund $ 324.01
Medical Insurance Fund $ 12,938.81
Water Fund $348,243.14
Sewer Fund $ 29,873.35
Sanitation Fund $ 37,108.58
POOL DONATION: On motion by Councilman Walker, second by Councilman Zehner to donate a punch card to the Festival of Trees. Motion carried by a unanimous vote of the Council present.
WASTEWATER FACILITY PLAN: Public Works Director Gortsema gave the Council a quick overview of the Wastewater Facility Plan Meeting that occurred on November 18th with J-U-B Engineers. J-U-B has listed basic tasks for the plan and then has detailed out what would be completed. For the 2006 year, most of the work will be done with the collection system. In May, flow meters will be installed to see where infiltration is occurring throughout the system. On the Wastewater Plant, the operation of the plant currently will be evaluated. J-U-B felt the mixers that were recently installed have and will continue to make a large difference. At this time, the City is waiting for final numbers on phosphorus limits and temperature requirements. Because the City doesn’t have a final permit, not much work will be focused on major plant changes involving phosphorus or temperature. A belt press was suggested as a way to solve solid problems. Post Falls may have a used belt press available in the near future. The bad news is that DEQ had probes in Three-Mile Creek all summer and for some reason no data on temperature was recorded.
VOLUNTEER REVIEWER: Wilmer Seaver submitted a final report of building permits reviewed during 2005, with a total of 39 applications between January 1st and November 12th. Public Works Director Gortsema has taken over the review of applications.
SIDEWALK WAVER REQUEST: On motion by Councilman Walker, second by Councilman Lester to grant an indefinite sidewalk waiver to Jean Castle at 320 E North 4th Street. Motion carried by a unanimous vote of the Council present.
The meeting adjourned at 8:20 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 21, 2005
Thursday, November 10, 2005
November 10, 2005 Special Meeting
The City Council met in special session on November 10, 2005 at 12:00 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employee present was Clerk Kennedy.
The meeting was called to order. At this time the Mayor and Councilmembers canvassed the votes of the November 8th election and from said returns it appeared that the following received the number of votes set opposite the name for the office designated: to WIT:
MAYOR – 4 YEAR TERM
Terry Vanderwall 191
COUNCILMEMBER – 4 YEAR TERM
Delbert R. Houger 68
Wes Lester 161
Bruce H. Walker 154
COUNCILMEMBER – 2 YEAR TERM
Brian Lorentz 178
It is hereby declared that Terry Vanderwall was duly elected as Mayor for a four (4) year term, Delbert R. Houger, Wes Lester, Bruce H. Walker were duly elected as Councilmembers for a four (4) year term and Brian Lorentz was duly elected as Councilmember for a two (2) year term.
The meeting adjourned at 12:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Councilmember Absent:
Jane Kissinger
Georgia DeHaas
City employee present was Clerk Kennedy.
The meeting was called to order. At this time the Mayor and Councilmembers canvassed the votes of the November 8th election and from said returns it appeared that the following received the number of votes set opposite the name for the office designated: to WIT:
MAYOR – 4 YEAR TERM
Terry Vanderwall 191
COUNCILMEMBER – 4 YEAR TERM
Delbert R. Houger 68
Wes Lester 161
Bruce H. Walker 154
COUNCILMEMBER – 2 YEAR TERM
Brian Lorentz 178
It is hereby declared that Terry Vanderwall was duly elected as Mayor for a four (4) year term, Delbert R. Houger, Wes Lester, Bruce H. Walker were duly elected as Councilmembers for a four (4) year term and Brian Lorentz was duly elected as Councilmember for a two (2) year term.
The meeting adjourned at 12:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 7, 2005
November 7, 2005 Regular Meeting
The City Council met in regular session on November 7, 2005 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent:
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 17th meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Ruth Oie and Annelle Urbahn of the Grangeville Merchants were present to voice their concerns to the Council about the condition of the bricks along Main Street. They have been getting complaints from customers based upon the condition of the bricks located in the sidewalk. A lot of bricks are sinking and they would like to know who is responsible for fixing them. They also asked about cementing the bricks in permanently instead of using sand. Public Works Director Gortsema explained that there is compacted gravel, then sand instead of concrete so water could drain without cracking the cement. Councilman Walker stated that the brick project originally started with the Downtown Revitalization Committee and continued from there. The sidewalk maintenance belongs to the property owner and if someone would get hurt, the property owner is held liable with the City being secondary. Councilman Lester felt that the problem would be ongoing as long as bricks are present in the sidewalk. Ruth asked if the bricks could be cemented in, instead of set with sand. Gortsema explained that cement wasn’t used originally because as water got trapped, the cement might crack or break. It was asked what would happen if the bricks were removed and placed at Heritage Square. The consensus on removing the bricks was that if the trough was filled with cement it would look horrible and then there would be problems with the cement shifting as the weather changed. It was suggested that a little annual maintenance by the property owners would probably be the best solution.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 127 cases written, 38 misdemeanor arrests, 5 felony arrests, 60 citations, 24 written warnings issued, 6 dogs and 10 cats impounded. The Police and Animal Control Report for October 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for October 2005 was presented and it was reported that the department repaired 7 leaks (167 year to date) and installed one new service.
Water Project: Public Works Director Gortsema explained that one pipe laying crew will be moving out the end of this week. The other crew will stay until they finish up the areas where the pavement has been milled. The service crew will work as long as they can and Poe is supposed to be here Wednesday to prep all the trenches so they are done before winter. Mike Curtiss and Mike Sturdevant are getting a prioritized list on what the City would like to have done before Bodiford leaves for the winter. Gortsema believes the intent is to have all the services connected and streets patched before winter.
PLANNING AND ZONING COMMISSION MAKEUP: At the morning County Commissioner meeting, two council members met with the County on the area of impact, with Joe Wright representing the City. The County seems to be in agreement with modifying the ordinance to have one area of impact representative and to allow those residents that own property in the area of impact to also serve as a representative. Councilwoman DeHaas felt the County was in agreement and they would proceed with a public hearing after the City adopted the ordinance revisions. The public hearing on the change to the planning and zoning commission will be held at the December 5th meeting.
REVIEWER OF PERMITS: Mayor Vanderwall explained that the Council has discussed having a city staff member fill the position of reviewer and would like Public Works Gortsema to fill the position. On motion by Councilman Walker, second by Councilman Lester to change the reviewer from a Planning and Zoning member to City Staff member Gortsema, effective immediately. Motion carried by a unanimous vote of the Council present.
ICRMP RENEWAL: On motion by Councilman Lester, second by Councilman Zehner to authorize the Mayor and Clerk to sign the ICRMP renewal in the amount of $47,662.00. Motion carried by a unanimous vote of the Council present.
CANVASS THE VOTES: On motion by Councilman Lester, second by Councilman Lorentz to set November 10th at 12:00 p.m. to canvass the votes. Motion carried by a unanimous vote of the Council present.
ADMINISTRATOR FOR SUBDIVISION: Lowell and Jodi Williams submitted a pre-application for a subdivision to be accessed off South 10th Street. Councilman Zehner made a motion, second by Councilman Lester to appoint Public Works Director Gortsema as the administrator for the subdivision pre-application submitted by Lowell and Jodi Williams. Motion carried by a unanimous vote of the Council present.
TORT CLAIM SUBMITTED BY RONALD PHILLIPS: The tort claim was submitted to ICRMP for review. Councilman Walker made a motion, second by Councilman Lorentz to deny the tort claim submitted by Ronald Phillips of the Camas Café. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Walker to surplus the Library broken equipment, a dell monitor and canon printer. Motion carried by a unanimous vote of the Council present.
WAGON RIDES: Chief Sedam explained that Wagons Ho will be in Grangeville to provide wagon rides for three Fridays and two Saturdays during the month of December to view Christmas decorations. They have provided a certificate of insurance and would like permission to load and unload passengers on Main Street in front of Heritage Square. On motion by Councilman Walker, second by Councilwoman DeHaas to allow Wagons Ho to use the parking area as described by Chief Sedam. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Council received copies of the Idaho Community Trees Brochure, RC & D Minutes from September 22nd and a Corridor Study Steering Committee Letter.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Brian Lorentz
James Zehner
Georgia DeHaas
Councilmember Absent:
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 17th meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.
VISITORS: Ruth Oie and Annelle Urbahn of the Grangeville Merchants were present to voice their concerns to the Council about the condition of the bricks along Main Street. They have been getting complaints from customers based upon the condition of the bricks located in the sidewalk. A lot of bricks are sinking and they would like to know who is responsible for fixing them. They also asked about cementing the bricks in permanently instead of using sand. Public Works Director Gortsema explained that there is compacted gravel, then sand instead of concrete so water could drain without cracking the cement. Councilman Walker stated that the brick project originally started with the Downtown Revitalization Committee and continued from there. The sidewalk maintenance belongs to the property owner and if someone would get hurt, the property owner is held liable with the City being secondary. Councilman Lester felt that the problem would be ongoing as long as bricks are present in the sidewalk. Ruth asked if the bricks could be cemented in, instead of set with sand. Gortsema explained that cement wasn’t used originally because as water got trapped, the cement might crack or break. It was asked what would happen if the bricks were removed and placed at Heritage Square. The consensus on removing the bricks was that if the trough was filled with cement it would look horrible and then there would be problems with the cement shifting as the weather changed. It was suggested that a little annual maintenance by the property owners would probably be the best solution.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 164 calls for service. There were 127 cases written, 38 misdemeanor arrests, 5 felony arrests, 60 citations, 24 written warnings issued, 6 dogs and 10 cats impounded. The Police and Animal Control Report for October 2005 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
The Water Leak report for October 2005 was presented and it was reported that the department repaired 7 leaks (167 year to date) and installed one new service.
Water Project: Public Works Director Gortsema explained that one pipe laying crew will be moving out the end of this week. The other crew will stay until they finish up the areas where the pavement has been milled. The service crew will work as long as they can and Poe is supposed to be here Wednesday to prep all the trenches so they are done before winter. Mike Curtiss and Mike Sturdevant are getting a prioritized list on what the City would like to have done before Bodiford leaves for the winter. Gortsema believes the intent is to have all the services connected and streets patched before winter.
PLANNING AND ZONING COMMISSION MAKEUP: At the morning County Commissioner meeting, two council members met with the County on the area of impact, with Joe Wright representing the City. The County seems to be in agreement with modifying the ordinance to have one area of impact representative and to allow those residents that own property in the area of impact to also serve as a representative. Councilwoman DeHaas felt the County was in agreement and they would proceed with a public hearing after the City adopted the ordinance revisions. The public hearing on the change to the planning and zoning commission will be held at the December 5th meeting.
REVIEWER OF PERMITS: Mayor Vanderwall explained that the Council has discussed having a city staff member fill the position of reviewer and would like Public Works Gortsema to fill the position. On motion by Councilman Walker, second by Councilman Lester to change the reviewer from a Planning and Zoning member to City Staff member Gortsema, effective immediately. Motion carried by a unanimous vote of the Council present.
ICRMP RENEWAL: On motion by Councilman Lester, second by Councilman Zehner to authorize the Mayor and Clerk to sign the ICRMP renewal in the amount of $47,662.00. Motion carried by a unanimous vote of the Council present.
CANVASS THE VOTES: On motion by Councilman Lester, second by Councilman Lorentz to set November 10th at 12:00 p.m. to canvass the votes. Motion carried by a unanimous vote of the Council present.
ADMINISTRATOR FOR SUBDIVISION: Lowell and Jodi Williams submitted a pre-application for a subdivision to be accessed off South 10th Street. Councilman Zehner made a motion, second by Councilman Lester to appoint Public Works Director Gortsema as the administrator for the subdivision pre-application submitted by Lowell and Jodi Williams. Motion carried by a unanimous vote of the Council present.
TORT CLAIM SUBMITTED BY RONALD PHILLIPS: The tort claim was submitted to ICRMP for review. Councilman Walker made a motion, second by Councilman Lorentz to deny the tort claim submitted by Ronald Phillips of the Camas Café. Motion carried by a unanimous vote of the Council present.
SURPLUS: On motion by Councilman Lester, second by Councilman Walker to surplus the Library broken equipment, a dell monitor and canon printer. Motion carried by a unanimous vote of the Council present.
WAGON RIDES: Chief Sedam explained that Wagons Ho will be in Grangeville to provide wagon rides for three Fridays and two Saturdays during the month of December to view Christmas decorations. They have provided a certificate of insurance and would like permission to load and unload passengers on Main Street in front of Heritage Square. On motion by Councilman Walker, second by Councilwoman DeHaas to allow Wagons Ho to use the parking area as described by Chief Sedam. Motion carried by a unanimous vote of the Council present.
EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
A motion was made by Councilman Zehner, second by Councilman Lester to go out of Executive Session. A roll call vote was duly taken with the following results:
Councilwoman DeHaas Yes
Councilman Walker Yes
Councilman Lorentz Yes
Councilman Lester Yes
Councilman Zehner Yes
Motion passed.
ITEMS TO NOTE: The Council received copies of the Idaho Community Trees Brochure, RC & D Minutes from September 22nd and a Corridor Study Steering Committee Letter.
The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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